Senior Accounts Payable Accountant in Fort Lupton, Colorado at Sphere Renewables LLC

Overall goal: Responsible for overseeing and executing all aspects of the accounts payable function, ensuring accuracy, timeliness, and strong internal controls. This role plays a critical part in maintaining vendor relationships, supporting audit readiness, and ensuring compliance with company policies and financial reporting requirements.

Duties and Responsibilities:
Accounts Payable Operations
• Manage the full accounts payable cycle, including:
o Invoice intake, coding, and verification
o Three-way match (PO/GRPO, receipt, invoice)
o Assist in Weekly Payment processing
• Ensure all invoices are accurately recorded in the ERP (SAP Business One or equivalent)
• Maintain timely payment schedules to support vendor relationships and avoid penalties
• Drive all Landed Cost entries to be input immediately when invoices are received
Vendor Management & Controls
• Maintain accurate and complete vendor master data in compliance with internal controls
• Ensure vendor setup/change processes are restricted to Finance, with proper approval documentation
• Review and validate vendor invoices for accuracy, completeness, and appropriate approvals
• Resolve discrepancies with vendors, purchasing, and operations teams
Month-End Close & Reporting
• Lead AP close activities including:
o Accruals for received not invoiced (RNI/GRPO)
o AP aging review and reconciliation
o Expense cutoff procedures
• Prepare and reconcile AP-related general ledger accounts
• Provide AP reporting and analysis to Finance leadership
Audit & Compliance
• Maintain audit-ready documentation and support external and internal audits
• Ensure compliance with company policies, GAAP, and applicable tax regulations
• Support 1099 preparation and year-end reporting requirements
• Assist in strengthening internal controls and documenting procedures (SOPs)
Process Improvement & Systems
• Identify inefficiencies and implement improvements in AP workflows
• Assist with ERP optimization (SAP Business One or future ERP platforms)
• Support automation initiatives (invoice processing, approval workflows, reporting)
• Develop and maintain standard operating procedures (SOPs)
Cross-Functional Support
• Partner with:
o Procurement / Supply Chain on PO and vendor issues
o Operations on inventory and GRPO alignment
o Finance team on accruals and financial reporting
• Provide training and guidance to junior AP staff or new hires
• Participate in onboarding and continuous improvement initiatives
Environmental, Health & Safety

• Wear required Personal Protective Equipment [PPE]
• Participate in company sponsored safety training
• Follow safe work practices
• Report unsafe/hazardous conditions.

Required Qualifications

• 5+ years of progressive experience in Accounts Payable or general accounting
• Prior experience in a senior or lead AP role with ownership of full-cycle AP processes
• Experience working in a manufacturing or inventory-based environment strongly preferred

Proven experience with:
• Three-way matching (PO, receipt, invoice)
• Month-end close processes and accruals (RNI/GRPO)
• Vendor management and discrepancy resolution
• Experience supporting internal and external audits, including maintaining audit-ready documentation
• Demonstrated ability to improve processes, implement controls, and increase efficiency