Facility Resource Specialist in Dallas, Texas at Pressley Ridge

Title: Facility Resource Specialist
Job Category: Provider Management
Requisition Number: FACIL004418
Job Type: Full-Time
Dallas, TX, 75235, United States

Description

Position Summary

The Facility Resources Specialist is responsible for coordinating and overseeing facility operations, maintenance, repairs, safety, security, and related support services across all organizational locations throughout the State of Texas.

This position serves as the primary point of contact for facility-related matters and is responsible for ensuring that offices and other facilities are safe, functional, properly maintained, and supportive of organizational operations.

The Facility Resources Specialist oversees preventive maintenance activities, coordinates repairs and facility improvements, manages relationships with vendors and service providers, and supports compliance with applicable building, fire, health, and safety requirements. The position is responsible for proactively identifying facility needs, monitoring vendor performance, coordinating corrective actions, and supporting facility planning, relocations, expansions, and other organizational initiatives.

Additionally, this position is responsible for the coordination and administration of office equipment, copiers, security systems, maintenance agreements, and other operational resources. Responsibilities include oversight of statewide service contracts, vendor agreements, equipment inventories, and related expenditures to promote consistent service levels and identify opportunities for cost savings. The position works collaboratively with organizational leadership, Finance, Information Technology, and program management to ensure consistent service delivery, operational efficiency, and effective management of facility resources.

Responsibilities

1. Support/Service Delivery
   1. Ensures facility maintenance needs, repairs, inspections, and operational concerns are identified, coordinated, and resolved in a timely and effective manner across Texas locations.
   2. Develops, implements and monitors preventive maintenance activities and schedules to reduce unexpected repairs, protect organizational assets, and support uninterrupted operations.
   3. Establishes and monitors preventive maintenance activities to reduce unexpected repairs, protect organizational assets, and support uninterrupted operations.
   4. Oversees the administration, maintenance, repair, and replacement of copiers, office equipment, access control systems, security systems, and other facility-related operational resources, including coordination with Information Technology when appropriate.
   5. Serves as the primary organizational contact for facility vendors, contractors, property managers, and landlords to ensure timely resolution of operational issues and compliance with applicable lease provisions and service agreements.
   6. Monitors service requests, prioritizes maintenance and repair needs based on urgency, safety, and operational impact, and follow through to ensure timely resolution.
   7. Conducts periodic site visits and facility assessments to evaluate building conditions, identify maintenance needs, and recommend improvements
   8. Performs other duties as assigned by supervisor.
2. Communication
   1. Provides timely, professional, and responsive support to organizational leadership, program management, and employees regarding facility-related needs, maintenance requests, and operational concerns.
   2. Maintains effective communication with landlords, property managers, vendors, contractors, and internal stakeholders to coordinate facility services and resolve issues.
   3. Communicates significant facility concerns, safety risks, service interruptions, anticipated expenditures, and project updates to appropriate organizational leadership in a timely manner.
3. Supervision
   1. Receives supervision.
      1. Receives supervision from and actively communicate with supervisor on an ongoing basis throughout the week by phone, email, written message and when possible, in person regarding program matters.
4. Leadership
   1. Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts.
5. Documentation
   1. Maintains accurate facility records, inventories, contract information, inspection documentation, and management reports.
6. Finance/Budget
   1. Supports responsible management of facility expenditures through competitive purchasing, contract monitoring, accurate recordkeeping, and identification of cost-saving opportunities.
7. Risk Management and Safety
   1. Supports safe and secure facilities through routine inspections, timely corrective actions, appropriate security systems, and coordination of regulatory and life-safety requirements.
   2. Completes online learning and policy acknowledgements by due date. 
   3. Attends and participates in all required trainings and safety meetings as applicable.

Qualifications

1. Education/Credentials/Licensure:
   1. Requires a high school diploma or equivalent required.
   2. Requires a valid state driver’s license and safe driving record. 
   3. Requires reliable transportation and current auto insurance.
2. Experience:
   1. Requires one (1) year of general maintenance experience and training with experienced workers.
3. Clearances:
   1. DPS
   2. DFPS
   3. FBI
   4. CBCU Eligibility Determination
   5. Child Abuse Clearances

Working Conditions

1. Physical Demands
   1. This position requires operating a keypad device 5% of the day and operating office equipment 5% of the day. This position requires travel 10% of the day to various sites or locations on Pressley Ridge properties. Works in weather conditions 50% of the day and operates machinery/works on ladders 45% of the day. Fingers, thumbs, hands, wrists, elbows, legs and feet are used 100% the day. The lower and upper torso is used 100% of the day. Employee must meet minimum requirements for hearing, speech, and vision. Walking is required 80% of the day. Standing occurs 80% of the day. Sitting happens 20% of the day. Reaching above the shoulder is performed 70% of the day. Bending and twisting are performed 85% of the day. This function routinely lifts 30 pounds, four (4) times per day. The maximum lift is up to 50 pounds, one (1) time per day. Projects or seasonal duties require this position to lift up to 50 pounds routinely throughout the day. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.  
2. Mental Demands
   1. Frequently needs to make quick decisions, handle a diversity of problems, handles distractions that interfere and perform multiple tasks. 
   2. Occasionally needs to concentrate.
3. Environmental Factors
   1. Indoors/Outdoors, all weather seasons, residential treatment facility, school.
4. Working Hours
   1. Work week is defined by service needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.