Chief Financial Officer in HILLSBOROUGH, New Jersey at TOWNSHIP OF HILLSBOROUGH

Department

Finance Department

Job Title

Chief Financial Officer

Job Level or Grade

Management

Salary Range

$160,000-$180,000 annual salary based on experience & license

Reporting To

Employment Type

Full Time

Work Hours

40 hours per week

Benefits

Medical/Prescription Benefits, Pension/Life Insurance, Paid Time Off, Sick Time, Short-Term Disability, Training

Job Summary

This position is statutorily required by the State of NJ to oversee all aspects of Finance. The position oversees all finance-related matters within Hillsborough Township, including the budget, collection of revenue, payroll processing, and overall expenditure of funds. The CFO is also the Township's Treasurer and Director of the Finance Department and has responsibility for a team of employees that perform finance-related functions and also oversees various Township programs.

Job Responsibilities

• Serves as Custodian of all Public Funds
• Develop, formulate, and manage the Municipal budget, including preliminary meetings with the Township Administrator, Finance Committee, and Department Heads to review budget increase requests and to finalize the budget for introduction and adoption.
• Ensure that all required budget documents and approvals, including the User-Friendly Budget, are submitted through the NJ FAST system.
• Create and present a budget overview at Township Budget Adoption Meetings.
• Meet with the Township Administrator, Mayor, Finance Chairperson, and Department Heads to determine which Capital requests will be included in the Capital Ordinance and identify funding sources.
• Monthly reconciliation of the Township's multiple bank accounts
• Monthly balancing of the general ledger accounts and tax payments to cash receipts and making appropriate journal entries.
• Monthly monitoring of revenues and expenses compared to the budget to look for potential shortfalls in anticipated revenues, or potential budget transfers needed for unanticipated expenditures
• Calculate and reimburse eligible Homeowner Associations for annual snow removal per the Kelly Bill Municipal Reimbursement Act
• Submit the Annual UCC Report to the NJDCA
• Oversee Escrow Accounts, including recording of cash receipts and setting up new accounts with required documentation, and send out quarterly Escrow Reports for open Escrow Accounts.
• Schedule and oversee annual Fixed Assets Inventory
• Prepare annual Best Practices Worksheet and submit to the DLGS via the NJ FAST system
• Work with Bond Counsel and Financial Advisor for financing of the Township's Bond Anticipation Notes and Long Term Debt
• Ensure prompt payment to the School Board, Fire District, and County based on the certified tax rate.
• Oversee the accurate and timely processing of payroll, payroll reports, cash receipts, and accounts payable.
• Work with auditors to complete the Annual Financial Statement, Annual Debt Statement, and Annual Audit by state-mandated due dates.
• Provide Certification of Funds for all resolutions that authorized spending.
• Generate Chapter 159 Resolution and required submission to DLGS for all grant funds received after the adoption of the budget
• Finance Department oversight including staff supervision, ensuring staff receive proper training, establishing goals and objectives for the department & staff, and identifying policies, priorities & practices for the department
• Other duties, assignments, and projects as needed

Knowledge, Skills, Abilities

Required

• Four (4) years of experience in municipal finance or fiscal management, one (1) year of which in a supervisory capacity
• Extensive knowledge of accounting principles, governmental accounting standards, and grant financial administration
• Expertise with specialized municipal management and financial software & programs used for finance, tax, and escrow accounting, such as Edmunds or MSI
• Proficient technical skills including but not limited to Google (Gmail, Calendar, Google Sheets, and documents) and Microsoft Excel & Word
• Strong verbal and written communication skills with ability to write professional letters, emails, reports, and documents
• Maintain consistent interactions and relationships with all Township, County, and/or State departments.
• Ability to work with professional auditors to maintain an accounting system suitable for municipal accounting.
• Ability to manage time effectively, resolve conflicts professionally, and achieve Township and department goals
• Ability to manage a team, ensure smooth department operations, provide staff with assignments & instructions, and evaluate staff performance.

Preferred

• Additional credentials like a Qualified Purchasing Agent or Tax Collector
• Experience with creating presentations and presenting in a public forum

Education, Certifications, and Licenses

Required

• Active New Jersey Certified Municipal Finance Officer (CMFO) License - will consider candidates currently enrolled in Rutgers' CMFO program with anticipation of obtaining the CMFO license within the first year of hire.
• Bachelor's degree from an accredited college or university in Business Administration, Finance, Accounting, or Public Administration field of study

Preferred

• Master's degree in Accounting, Finance, Business Administration, or Public Administration
• Previous experience in the Finance Department of a county or local government agency

Physical Requirements

• Ability to work for extended periods on computer-based tasks
• The employee must occasionally lift or move up to 25 pounds

Additional Information

• Clearance of a background check
• Valid NJ Driver's License
• Department operating hours are 8:00 a.m.- 4:30 pm, Monday through Friday
  
• Position will require occasional work outside of normal business hours for meetings and events
  
• Work-from-home opportunity may be available based on department needs

Application Special Instructions

All applications to be submitted online and should include a cover letter, resume, professional references, and copies of any licenses or certifications held

Job Specific Questions

Additional screening questions specific to this position may be asked during the recruiting process