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Supervisor, Document Control in Brownsville, Texas at NextDecade

NewJob Function: Admin/Clerical/Secretarial
NextDecade
Brownsville, Texas, 78520, United States
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Job Description

Supervisor, Document Control

ABOUT NEXTDECADE CORPORATION
NextDecade is committed to providing the world access to reliable, lower-carbon energy. We are focused on delivering secure and cost-effective energy through the safe and efficient development and operation of natural gas liquefaction capacity at Rio Grande LNG. Through our subsidiaries, we are developing and constructing the Rio Grande LNG natural gas liquefaction and export facility near Brownsville, Texas, with approximately 48 MTPA of potential liquefaction capacity currently under construction or in development, sufficient space at the site for up to 10 liquefaction trains, and a potential carbon capture and storage project. NextDecades common stock is listed on the Nasdaq Stock Market under the symbol NEXT. NextDecade is headquartered in Houston, Texas. For more information, please visit www.next-decade.com.

SUMMARY OF THE ROLE


The Supervisor, Document Control, will support long-term Document Control activities for the Rio Grande LNG facility located near Brownsville, Texas. The role is responsible for overseeing the document control function and personnel ensuring the integrity, accuracy, and compliance of all controlled documents and records throughout their lifecycle. The position supports the effective utilization of digital systems (e.g., Octave InConcert (Hexagon SDx), OpenText, ECM platforms) to support operations project engineering, management of change requirements, and regulatory compliance. The position plays a critical role in maintaining audit readiness, supporting operations project execution, and enabling efficient information flow across the organization. The role will report to the Manager, Quality Assurance & ISO Compliance #289 in the Operations Engineering Department.

KEY RESPONSIBILITIES
  • Lead and supervise document control staff, ensuring quality, consistency, and productivity.
  • Oversee document lifecycle processes: creation, review, distribution, revision, and archiving including external information exchange.
  • Own day-to-day document control execution, including intake/receipt, registration, indexing, metadata quality, distribution, revision control, transmittals, and records retention in alignment with requirements.
  • Act as the central point of contact for document control matters
  • Serve as the functional EDMS SME by configuring and enforcing workflows, lifecycle states, metadata standards, permissions, and reporting/dashboards.
  • Assist in the development and implementation of document control processes and procedures.
  • Identify and implement process and system improvements that streamline workflows and enhance document accessibility and reliability for stakeholders.
  • Interface with the Management of Change (MOC) Coordinator and other personnel involved in the MOC process to ensure all changes are managed correctly throughout and all impacted documents remain current and readily available.
  • Interface with intercompany department personnel to provide timely information and document support.
  • Ensure that an effective and timely electronic and physical (as necessary) document routing and distribution system/matrix is developed and maintained.
  • Establish cross-functional relationships to align information flow and ensure the right documents are available at the right time for execution and readiness.
  • Track and publish Key Process Indicators (KPIs) (e.g., performance cycle time, backlog aging, rework/rejection rate, metadata quality, workflow compliance, contractor/vendor MDR status).
  • Ensure audit-ready document control practices and support internal/external audits by maintaining traceability, completeness, and compliance with applicable standards and contractual requirements.
  • Provide training and coaching on document control procedures, systems, and best practices as needed.
Minimum Qualifications:
  • 10+ years of experience with document control.
  • 5+ years of oil and gas industry experience.
  • Owner-Operator experience supporting operations documentation lifecycle records within compliance requirements.
  • Experience establishing, maintaining & managing various Electronic Data Management Systems (EDMS), such as Octave (Hexagon SDx), OpenText, etc.
  • Excellent organization, planning, and time management skills to ensure timely execution of work tasks.
  • Effective Communications – Accurate, clear, concise, timely and effective communication is vital to this role.
  • Ability to work collaboratively and foster a collaborative work environment.
  • Ability to manage priorities in a fast-paced environment.
  • Uncompromising attention to detail and organizational skills.
  • Strong communication skills with ability to influence cross-functional teams.
Preferred Qualifications:
  • Bachelor's degree in Management Information Systems (MIS), or related field.
  • Prior experience supporting or executing transition between Electronic Document Management Systems (EDMS), system migration, or major EDMS workflow change.
  • Experience building or significantly improving a document control function (procedures, KPI dashboards, training programs, governance model).
Job Site Work Environment
Must be able to wear all necessary PPE equipment to perform job functions.
Operates in a complex construction environment.
Exposure to indoor and outdoor weather conditions.
Not necessarily protected from weather and temperature changes. Possible exposure to hot, cold, wet, humid, or windy weather conditions.
Exposure to moving mechanical parts and electrical circuits.
Exposure to constant or intermittent sounds of a pitch level sufficient to cause marked distraction.
Routinely uses standard office and field communications equipment such as computers, phones, photocopiers w/scanner and fax, and radios.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to support individuals with ADA-recognized disabilities to perform the essential functions for the job.
Ability to drive to other Company work locations as required.
Ability to move throughout all areas of the facility, including being physically capable of traveling to a designed muster point during emergency situations.
Stand and/or sit continuously and perform job functions for a full shift.
The incumbent is required to have fully mechanical motion and usage of all extremities.
Physically able to walk, stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, handle, and lift items weighing up to 20 lbs. without assistance.
Visual acuity corrected to perform job functions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Must be able to clearly communicate with others via radio, phone, and verbal methods.
May be required to enter confined spaces.
May be required to work at elevated heights and access elevated structures without assistance.

If you require accommodations during the application or interview process, please contact Human Resources at recruiting@next-decade.com.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
*In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
NEXTDECADE VALUES
Safety We make safety a priority. Everything we do relies on the safety of our people and the communities around us.
Integrity We do the right thing, and are open, ethical, and fair. We hold ourselves to the highest standards in all that we do.
Honesty We value truth and honesty in ourselves and others. We honor our commitments and take responsibility for our actions.
Respect We listen, and respect people, the environment, and the communities in which we live and work.
Transparency Transparency builds trust. We promote open communication with our people, our customers, and all our stakeholders.
Diversity We value diversity of experiences and thoughts. It takes people with different strengths and backgrounds to make our company succeed.

NextDecade provides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NextDecade complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Job Location

Brownsville, Texas, 78520, United States

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