Accounts Receivable/Accounts Payable Specialist in Surrey, British Columbia at Uptime Industrial Inc.

Reporting to the Controller, the Accounts Payable/Accounts Receivable Specialist will support the company's day-to-day financial operations, including invoicing, payment processing, account reconciliations, and collections. This role involves working closely with internal teams, vendors, and customers to ensure accurate and timely financial transactions.

This is an initial 3-month contract with the potential for extension or permanent employment based on business needs.

Key responsibilities include, but are not limited to:

Accounts Receivable (AR)

Prepare and issue customer invoices accurately and on time;Process customer payments, reconcile accounts, and resolve discrepancies;Monitor outstanding receivables and follow up with customers on overdue payments;Manage customer portals, including invoice submissions, purchase order tracking, and payment statuses;Process credit memos, refunds, and account adjustments;Prepare AR aging reports and support month-end and year-end closing activities.

Accounts Payable (AP)

Review, code, and process vendor invoices, ensuring accuracy and proper approvals;Match invoices with purchase orders and supporting documentation;Prepare vendor payments, including EFTs and cheques;Reconcile vendor statements and resolve invoice or payment discrepancies;Maintain vendor records and respond to payment inquiries;Process employee expense reimbursements and company credit card transactions;Prepare AP aging reports and support month-end and year-end closing activities.

The ideal candidate is a detail-oriented accounting professional with hands-on experience in Accounts Payable and Accounts Receivable. You are organized, dependable, and comfortable managing multiple priorities in a fast-paced environment. You take pride in accuracy, have strong problem-solving skills, and can independently resolve discrepancies while meeting deadlines. You communicate effectively with customers, vendors, and internal teams, bringing a collaborative and proactive approach to your work. You are adaptable, take ownership of your responsibilities, and are willing to support the team wherever needed.

• Diploma or certificate in Accounting, Business Administration, or a related field;
• 3–5 years of hands-on experience in Accounts Payable, Accounts Receivable, or a similar accounting administration role;
• Experience with customer invoicing, collections, vendor payments, and account reconciliations;
• Experience managing customer portals, including invoice submissions and purchase order tracking;
• Working knowledge of general ledger coding and AP/AR reporting;
• Experience with QuickBooks Online and/or ServiceTitan is considered an asset;
• Experience in construction, manufacturing, or a project-based environment is an asset;
• Strong Excel, organizational, communication, and problem-solving skills with excellent attention to detail.