Administrative Assistant / Receptionist in Gilbert, Pennsylvania at Praxis Resources Inc

Who We Are:

Praxis Resources is an established provider with over 29 years of experience in custom manufacturing, prototyping, and repair services, specializing in the development and production of innovative technological solutions. From concept to completion, we are committed to delivering high-quality, tailored products that meet the unique design and functionality needs of our clients.

Who We’re Looking For:

We are seeking a professional, organized, and detail-oriented Administrative Assistant to serve as the first point of contact for our organization while providing general administrative and operational support. This individual will be responsible for creating a welcoming and professional environment for visitors, employees, and business partners while ensuring the front desk and daily administrative functions operate smoothly.

The ideal candidate is personable, dependable, proactive, and possesses excellent verbal and written communication skills, strong computer proficiency, and the ability to manage multiple responsibilities with professionalism and attention to detail.

Key Responsibilities

Reception & Front Desk Operations

o Answer and direct incoming phone calls in a professional and courteous manner.

o Greet visitors, guests, and vendors, ensuring a welcoming experience.

o Notify appropriate personnel of visitor arrivals and escort visitors as needed.

o Maintain a professional, organized, and presentable reception area.

Building & Vendor Coordination

o Coordinate and assist with scheduled monthly vendor visits.

o Escort vendors throughout the building and provide access to designated areas.

o Assist with coordinating routine services, including pest control, copier maintenance, rug replacement, and other building-related services.

o Serve as a point of contact for vendors while they are on-site.

Administrative Support

o Provide general administrative assistance to management and other departments as needed.

o Perform data entry, filing, document preparation, and other clerical duties.

o Monitor office supplies and assist with maintaining an organized office environment.

o Handle routine correspondence and other administrative tasks.

Event Planning & Coordination

o Assist with planning and coordinating company meetings, employee events, and special activities.

o Help coordinate event logistics, including scheduling, room arrangements, catering, and supplies.

o Provide on-site support to help ensure events run smoothly.

Qualifications & Skills

• Professional demeanor with a friendly, welcoming, and customer-service-oriented attitude.
• Excellent verbal and written communication skills.
• Strong computer skills and proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Excellent organizational skills and strong attention to detail.
• Ability to multitask, prioritize responsibilities, and manage time effectively.
• Strong interpersonal skills and the ability to interact professionally with employees, visitors, vendors, and management.
• Dependable, resourceful, and able to work independently as well as part of a team.
• Previous receptionist or administrative assistant experience preferred.

What We Offer:

• $24.00 - $26.00/hour pay range, based on experience
• Comprehensive benefits package consisting of Medical, Dental and Vision. Praxis Resources contributes 95% of the cost for employees and dependents. Eligibility is 1st of the month following date of hire
• Supplemental benefits are available, which include Voluntary Life Insurance, Short Term Disability and Long-Term Disability.
• Paid Time Off
• Paid Holidays
• A collaborative, team-oriented work environment