Accounting Clerk in Sacramento, California at HRtoGO

Company Name: HRtoGO

About Us

HRtoGO is more than just a service provider, we are a trusted partner to small- to medium-sized businesses across California and beyond. For over 40 years, we have been delivering strategic human resource and legal compliance support to our clients, helping them focus on their core business objectives while ensuring a productive and compliant workplace. Our reputation is built upon a foundation of excellence, commitment and a deep understanding of the challenges that businesses face.

At HRtoGO, we believe our greatest assets are our employees and that is why we have cultivated a workplace that is not only fun and dynamic but also committed to professional development and an opportunity for success. The success of our employees directly translates to the success of our clients and we are committed to investing in our employees with training, resources and opportunities to excel.

Why HRtoGO?

Our HR Team is made up of a passionate group of HR professionals who are driven by our mission to provide the highest-level service to our clients. As part of our team, you will have the chance to collaborate with a group of experienced HR Leaders within our organization, gaining insight and support in your role. You will also have exposure to a diverse range of industries, from non-profits to start-ups to well-established companies, gaining invaluable experience you would not otherwise have the opportunity to experience, while making a difference to our clients.

Job Summary

The Accounting Clerk is responsible for supporting day-to-day accounting operations, including accounts payable, general ledger maintenance, account reconciliations, and month-end close. This role will also assist with payroll tax compliance and reporting across multiple entities.

The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment with competing deadlines. This role provides strong exposure to core accounting functions, payroll tax compliance, and process improvement.

This is a full-time, non-exempt position eligible for overtime in compliance with California wage and hour laws.

Specific Responsibilities

• Process accounts payable, including entering and coding vendor invoices, matching to purchase orders, and routing for approval.
• Prepare check runs and ACH payment batches for review.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files, including collecting W-9s and updating payment information.
• Process employee expense reports and verify supporting documentation.
• Perform bank, credit card, and balance sheet reconciliations.
• Prepare routine journal entries for review.
• Assist with month-end and year-end close processes.
• Assist in researching variances and discrepancies in financial data.
• Process semi-weekly payroll tax deposits.
• Prepare and assist with quarterly and annual payroll tax filings, including Forms 941, 940, DE 9, DE 9C, W-2s, and 1099s.
• Reconcile payroll registers to the general ledger and tax filings.
• Respond to routine payroll tax agency notices and escalate as needed.
• Maintain organized and confidential financial and payroll records.
• Support audit preparation and other projects as assigned.

Required Qualifications

Position Requirements

• 1+ years of experience in accounting and/or payroll tax preparation and compliance.
• Proficiency in Microsoft Office Suite.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Experience with QuickBooks or other accounting systems.
• Exposure to tax notice resolution and agency correspondence.
• Experience in a human resources consulting or outsourcing environment.
• Experience using AI tools to improve efficiency in accounting or payroll tax processes, while maintaining data confidentiality and accuracy.

FLSA: Non-Exempt

Compensation

Full benefits package, including PTO and paid holidays.