Project Coordinator in Southport, Manitoba at Southport Aerospace Centre Inc

Project Coordination & Scheduling

• Support the coordination and execution of capital and infrastructure projects from planning through construction, commissioning, and closeout.

• Maintain project schedules, milestones, deliverables, and action items and track progress against established requirements.

• Assist with project updates, progress reports, cost reports, and stakeholder briefings.

• Maintain project risk, issue, change, and decision logs and escalate concerns as appropriate.

• Support coordination between project activities, contractors, consultants, and internal departments.

• Provide reasonable cross-coverage and support for project management activities during periods of absence or operational need, within the scope of the position's assigned authority.

Project Documentation & Administration

• Maintain accurate and current project records and document control systems.

• Coordinate and track drawings, specifications, RFIs, RFQs, shop drawings, submittals, design revisions, change documentation, purchase orders, correspondence, and other project information.

• Ensure project documentation is appropriately distributed, filed, and routed for review and approval.

• Maintain electronic project databases, document management systems, and file-sharing sites.

• Support accurate recordkeeping in accordance with contractual, regulatory, funding, and organizational requirements.

Financial, Procurement & Contract Support

• Support procurement and contract administration activities, including tender documentation, submission coordination, vendor communications, and procurement records.

• Maintain project cost tracking, budget updates, commitments, forecasts, and cost reports under the direction of the Project Manager.

• Support invoice processing, cost coding, billing schedules, purchase orders, and other project financial administration in coordination with Finance.

• Maintain and track change documentation, contract amendments, and related project records.

Meetings & Stakeholder Coordination

• Coordinate and participate in project meetings involving internal departments, consultants, contractors, suppliers, and other stakeholders.

• Prepare and distribute accurate meeting minutes and maintain follow-up and action-item tracking.

• Liaise with architects, engineers, consultants, contractors, suppliers, and internal departments to support timely communication and resolution of project requirements.

• Develop and maintain positive and professional working relationships with project stakeholders.

Safety, Quality & Project Closeout

• Support project compliance with applicable contractual, regulatory, quality, and workplace health and safety requirements.

• Support project commissioning and closeout activities, including tracking deficiencies, as-built drawings, warranties, operation and maintenance manuals, and turnover documentation.

• Assist with ensuring required project records and deliverables are complete and appropriately transferred at project closeout.

• Provide additional project coordination and technical administrative support as required.