Accounting Associate Bookkeeper at Holt's Cigar Company Inc – Philadelphia, Pennsylvania

The Accounting Associate Bookkeeper reports directly to the Senior Accountant and works closely with our Accounting Staff as well as management across all channels within the company. Essential responsibilities include maintaining financial reports, records, and general ledger accounts. Preparing and analyzing various reconciliations, as well general bookkeeping, are also fundamental tasks. The ability to multitask and prioritize simultaneous assignments with minimal oversight is required. A strong passion for precision and efficiency will guarantee success.

Essential Responsibilities:

• Record, store, and analyze information utilizing accounting software
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
• Comply with federal, state, and company policies, procedures, and regulations
• Code documents according to company procedures
• Reconcile, or note and report, discrepancies found in records
• Answer general questions as well as those related to specific accounts
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and computers
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software
• Handle cash disbursements, cash receipts, and bookkeeping
• Obtain proper approvals for accounts payable prior to entry into the accounting system
• Process accounts payable entries and checks as assigned
• Process accounts payable credit applications and provide accounts payable credit references
• Set up and maintain accounts payable vendor files
• Answer vendor payment inquires
• Process accounts payable voided checks
• Account analysis as assigned
• Prepare and enter journal entries
• Assist with year-end audit
• Perform mid-year and year-end physical inventory duties as assigned
• Perform monthly closing duties as assigned
• Perform daily sales reconciliation and journal entries as assigned
• Monitor accounts receivable and request past due payments
• Generate, review, and provide management with monthly A/R reports
• Generate and distribute customers statements and invoices monthly and as requested
• Other duties as assigned

• Required Education: High School Diploma
• 1-5 years of accounting experience
• Proficient in Microsoft Office Suite (Excel, Outlook, Word)
• Ability to thrive in a fast-paced atmosphere under tight deadlines
• Comfortable working on a team and independently
• Strong problem-solving and analytical skills
• Excellent capacity for time management
• Superior communication, listening, and interpersonal skills
• Self-motivated and possess the drive to succeed