Materials & Samples Coordinator in Yorkville, Illinois at Boombah Inc

At Boombah Inc., we are passionate about creating high-performance athletic apparel and products that inspire confidence on and off the field. Our team is driven by innovation, creativity, and a commitment to delivering quality products that meet the needs of athletes, teams, and active lifestyles. We foster a collaborative, fast-paced environment where new ideas are encouraged, teamwork is valued, and employees have the opportunity to make an impact.

Position Summary:

Boombah Inc. is seeking a detail-oriented and organized Materials Sample Coordinator to join our Product Development team. Reporting directly to the Director of Product Development, this role will be responsible for coordinating, ordering, tracking, and organizing textile materials, trims, fabrics, and development samples used throughout the product development process.

The ideal candidate is highly organized, proactive, and capable of managing multiple projects and timelines while supporting cross-functional teams. This position plays a key role in ensuring product development teams have the materials needed to keep projects moving efficiently and on schedule.

Job Responsibilities:
Coordinate the ordering and tracking of textile materials, trims, fabrics, and development samples for the Product Development Department.
Manage incoming and outgoing sample materials while maintaining accurate records and inventory organization.
Build and maintain material ordering processes to support product development timelines and initiatives.
Communicate with vendors and suppliers regarding material requests, sample status updates, shipping timelines, and follow-up needs.
Organize and maintain fabric libraries, trim inventories, and sample storage areas.
Assist product development teams by ensuring materials and samples are available for meetings, approvals, and production deadlines.
Track sample shipments and maintain detailed documentation related to material requests and deliveries.
Support cross-functional collaboration between Product Development, Design, Purchasing, and Production teams.
Identify opportunities to improve material tracking processes and operational efficiencies.
Perform additional administrative and coordination duties as assigned.
Qualifications

• Minimum 1 year of experience in product development coordination, materials coordination, sourcing support, administrative support, or related field preferred.
Associate’s or Bachelor’s Degree in Fashion Merchandising, Product Development, Business, Textiles, or related field preferred.
Strong organizational skills with excellent attention to detail.
Ability to manage multiple projects and priorities in a fast-paced environment.
Effective written and verbal communication skills.
Proficiency in Microsoft Office applications including Excel, Outlook, and Teams.
Familiarity with textiles, trims, fabrics, or apparel manufacturing processes is a plus.
Self-motivated team player with strong follow-through and problem-solving skills.
Ability to maintain confidentiality and professionalism.