Administrative Assistant at PBK Architects – Palm Beach, Florida

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software.

Your Impact:

• Actively involved in the day-to-day operations of the Partner in charge and leadership
• Assist with Set up and planning for Client Meetings and firm wide events
• Prepare meeting space for team meetings
• Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences
• Meeting Minutes and Meeting Agendas
• Prepare Letters, contracts and other communications
• Schedule and coordinate meetings
• Log / Prepare Client Sponsorship Requests and other check requests
• Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals
• Liaison with consultants, clients, printers and suppliers
• Performs internet research upon request
• Assists with special projects as needed
• All other duties as assigned

Here's What You'll Need:

• 5+ years of administrative/professional office experience
• Superior client focus/service mentality
• Strong problem-solving and teamwork skills
• Creativity, integrity, and initiative
• Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficiency in Adobe Acrobat Professional
• Strong organizational skills and excellent communication skills, both verbal and written
• Strong attention to details, including proofreading
• Ability to prioritize multiple projects and adjust work accordingly

Here's How You'll Stand Out:

• You have experience serving C-level leadership
• You have previous experience in a professional services firm (architecture, engineering, law office)
• You have a bachelor's degree

At PBK, the most accomplished and passionate architects, engineers, and thought leaders are working together to shape the future. We encourage our team to adopt an entrepreneurial approach to professional growth; there are no limits to what one can do or become at PBK. Our culture empowers our people to explore their interests, try new things, and create their own path to success – however they may define it.

We recognize the value of work-life balance and believe in rewarding our employees’ hard work. We offer alternative work scheduling to allow employees greater flexibility, monthly happy hours and regular team outings, additional time off between Christmas and New Year’s, an Employee Assistance Program that supports each individual’s needs, and so much more!

• Additional PTO between Christmas and New Years
• Your birthday off
• Community involvement through recreation & service
• Hybrid schedule & remote work options
• Flexible "dress for your day" policy
• Paid parental leave for birth or adoption
• Firm covers employee healthcare premiums
• 401(k) program
• Costco / Sam's Club membership
• $4,000 license bonus
• Dynamic company with quick advancement
• Online professional licensure exam prep library
• Opportunities to work on a variety of project types
• Weekly continuing education lunch & learn sessions