Office Associate at Mountain Ridge Hardware Llc – Mesilla Park, New Mexico

Position Summary

The primary responsibility for all positions with Mesilla Park Hardware is to WOW Every Customer Every Time and uphold the Core Values as determined by the management team. This position handles several key responsibilities including all internal accounting, accounts payable, general office management and payroll. Additional duties include general office management.

Essential Duties and Responsibilities:

• Accounting
• Post journal entries
• Reconcile general ledger to inventory
• Verify and balance general ledger entries against POS reports
• Manage and reconcile bankcard recaps
• Generate monthly customer house account statements
• Post customer payments
• Reconcile purchase orders to invoices
• Reconcile Ace statement
• Complete all payables for Owner’s approval
• Create monthly, quarterly and year-end financial statements
• Reconcile monthly bank statements
• File sales and use taxes, and quarterly tax returns
• Prepare year-end tax filing for approval by outside Accounting firm

Payroll

• Process payroll and post transactions (e.g. cash disbursements, labor allocation, etc.)
• Enter newly hired associates into payroll, including all deductions
• Verify that all paperwork is submitted and filed for each new hire
• Issue time cards for new associates and replace lost time cards
• Enter vacation, sick or Paid Time Off (PTO) hours into payroll

Schedule

• Receive proposed store associate schedule from each store manager, apply budget guidelines for the store and revise schedule as needed.
• Review staffing needs for all stores and assign floater associate to fill scheduling needs.

Office Management

• Negotiate and maintain outside indirect expense vendor contracts (e.g. waste management, utilities, loss prevention, etc.)
• Oversee office and store IT equipment by determining the need for repairs, contact the needed repair person and order any required replacement parts.
• Obtain competitive quotes from multiple suppliers for new equipment/services.
• Maintain safety and inspection compliance standards
• Produce promotional collateral and create business graphics for office and store use.
• Assist other office team members as needed.

Required Knowledge, Skills and Abilities:

• Associate degree in accounting, business management or directly related field
• Knowledge of office management, bookkeeping and store operations
• Knowledge of retail computer systems
• Technically proficient in computer systems including related software
• Excellent written and verbal communication skills
• Good organizational, time management and multitasking abilities
• Cooperative team player with exceptional interpersonal skills
• Commitment to service excellence and customer satisfaction

Physical Requirements

The minimum physical requirements for this position include:

• Ability to stand for an extended period of time, walk, reach, and bend to perform job duties
• Move and handle merchandise up to 40 pounds, and fixtures throughout the store, which entails lifting and perform all functions as set forth

Job responsibilities may change based on the needs of the business.

Work Environment
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate occasionally works near moving mechanical parts. The associate may work near outside weather conditions. The noise level in the work environment is usually moderate.