Accounts Payable Clerk at Great Bay Distributors – St. Petersburg, Florida

Summary: To accurately process vendor information and payments in compliance with financial policies and procedures.

Essential Duties and Responsibilities

• Perform day to day financial transactions, including verifying, classifying, recording and processing accounts payable data and keeping records of all invoices
• Reconcile the accounts payable ledger to ensure that all bills and credits are accounted for and properly posted
• Verify and investigate discrepancies by reconciling vendor accounts and monthly vendor statements
• Generate reports detailing accounts payable status
• Processing and issuing ACH and check payments on a weekly basis
• Understanding compliance issues around accounts payable process (W-9, sales tax, Certificates of insurance, etc.)
• Understanding the purchase order process and assisting with any issues
• Attendance and Punctuality are critical. This position needs to report to work as scheduled
• Attend all required company meetings
• Compliance with all Equal Employment Opportunity rules and guidelines
• Ability to appear at work as scheduled, mindful of the company’s attendance policies
• Ability to accept direction from managers and supervisors

Competencies:

• Communication
• Ethical Practice
• Relationship Management.

Secondary Duties

• Assist other admin personnel when needed
• Assist with Cashier Duties when needed
• Must follow instruction
• Other duties as assigned

Knowledge/Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Key skills and competencies include: organizing and prioritizing, attention to detail and accuracy, confidentiality, vendor relationship skills, problem analysis, problem solving, team work, professional integrity and ability to meet deadlines. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficient with VIP. Ability to read and interpret documents and other correspondence. Ability to speak effectively with groups of people. Proficient with Excel, Outlook, internet and PowerPoint.

Customer Service Skills:

Ability to relate well with co-workers, supervisors, customers and the general public. Ability to exhibit excellent interpersonal relationship skills.

Certificates, Licenses, Registrations:

None required

Physical Demands:

The employee will spend long hours sitting and using office equipment and computers. The employee will also have to do some lifting of supplies and materials from time to time.

Working Conditions:

Normal office working conditions, dress code applies. The noise level in the work environment is quiet to moderate.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Management reserves the right modify this job description at any time.