Part Time Office Manager/Administrative Coordinator in Pittsburgh, Pennsylvania at AA Medical

About SPS

SPS is a leader in providing cost-saving solutions for healthcare facilities across the United States who choose to save money without sacrificing quality of care. We accomplish this by presenting hospitals and surgery centers with two ways to save on their high-volume surgical disposables. SPS, located in Pittsburgh, PA is a Business Unit of Mojo Medical.

About the role

We are seeking a highly organized and proactive Office Manager / Administrative Coordinator to support the day-to-day operations of our office. This role is ideal for someone who thrives in a structured, fast-paced environment and enjoys creating a welcoming, well-run workplace.

As the first point of contact for visitors, this individual will play a key role in representing the company and creating a positive, professional first impression.

Key Responsibilities

Front Desk & Office Presence

• Serve as the first point of contact by welcoming and assisting visitors, clients, and vendors
• Answer and direct incoming calls to appropriate departments or personnel
• Receive and manage incoming deliveries, packages, and mail distribution

Office Operations & Administration

• Oversee daily office operations to ensure a smooth and efficient work environment
• Serve as the primary point of contact for general office needs and vendor coordination (Building Manager, Cleaning Services)
• Maintain office organization, cleanliness, and overall functionality

Scheduling & Calendar Management

• Coordinate and manage internal and external meetings, appointments, and conference room scheduling
• Assist leadership with calendar coordination as needed

Travel Coordination

• Arrange domestic travel including flights, hotels, ground transportation, and itineraries
• Ensure travel plans are cost-effective and aligned with company preferences

Event Planning & Coordination

• Plan and execute internal events (team meetings, celebrations, offsites, etc.)
• Support logistics for company initiatives, meetings, and special events

Office Aesthetics & Environment

• Maintain a welcoming and professional office atmosphere
• Manage office décor, seasonal updates, and overall aesthetic upkeep

Supplies & Inventory Management

• Monitor and reorder office supplies, kitchen items, and employee snacks
• Manage vendor relationships for office-related purchasing

Employee Support

• Assist with onboarding logistics for new hires (workspace setup, materials, etc.)
• Act as a resource for employees regarding office-related needs

Qualifications

• 2+ years of experience in office management, administrative support, or similar role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Professional demeanor with a customer-service mindset
• Proactive, resourceful, and detail-oriented
• Ability to work independently and manage responsibilities within a defined daily schedule
• Proficiency in Microsoft Office and/or Google Workspace