TRIO Office Professional III in Warrensburg, Missouri at University of Central Missouri

1. Provide support to UCMs TRIO Programs (McNair Scholars Program and TRIO Teach SSS), to include: Carry out all support functions for staff. Prepare documents for the programs. Schedule appointments for the staff. Maintain the electronic calendars. Create and maintain electronic and manual filing systems. Maintain inventory of equipment and supplies.

2. Provide administrative assistant support to the TRIO staff, as requested, to include: Serve as the first point-of-contact for students and faculty. Assess the situation and give information or assistance concerning the programs and services. Gather, review, and prioritize incoming correspondence, requests, and concerns. Provide keyboarding support in compliance with accessibility policies, to include: preparing correspondence, including emails, memos, letters, reports, flyers, brochures, etc. Using the computer system, spreadsheet software, and/or database management software, track information for students enrolled in the TRIO programs for federal grant-reporting purposes. Prepare reports, as requested. Prepare appointment forms. Manage the TRIO email accounts for the individual programs. Assist in the preparation of special events. Gather and maintain update information on current and past participants. Assist with federal reports required under the grants.

3. Provide administrative assistant support to the program activities, to include: Assist staff in organizing and implementing special programs and services provided by the programs. Create and/or update materials. Using spreadsheet or database management software, create and maintain records. Produce reports, as requested. Maintain supplies. Assist with recruiting materials and mailings. Register and attend tabling for recruitment, admissions, and other networking events for TRIO programs.

4. Maintain records for TRIO budgets, to include: Assemble and maintain comprehensive budget books and tracking systems for each budget. Retrieve budget information from Accounting Services reports. Maintain all documentation for expenses, including all receipts and other documentation. Prepare budget-related paperwork. Prepare monthly, quarterly, and/or annual reports, as requested.

Provide support to TRIO Programs, to include: 20%

• Determine best practices for the office: implement and evaluate processes and procedures to optimize productivity and ensure coordinated completion of all support functions for TRIO programs, project directors, and other staff.

• Schedule routine and requested appointments with the directors and other staff. Maintain the electronic program calendars.

• Create and maintain electronic and manual filing systems.

• Identify and recommend software and equipment improvements, as necessary.

• Maintain current inventory of office supplies.

• Maintain equipment inventory for federal reporting purposes. Surplus inventory, when necessary.

Provide administrative assistant support to the TRIO directors and other staff, as requested, to include: 30%

• Serve as the first point-of-contact with students, faculty, and staff. Assess the situation and give information or assistance concerning the program and services. Investigate related details, as necessary; resolve issues; refer complex issues and/or exceptions to the directors or other staff.

• Gather, review, and prioritize incoming correspondence, requests, and concerns.

• Provide keyboarding support, to include: preparing correspondence, including emails, memos, letters, reports, flyers, brochures, etc.

• Using the computer system, spreadsheet software, and/or database management software, track information for students enrolled in the TRIO programs for federal grant-reporting purposes. Prepare reports, as requested. Using the UCM computer system, obtain information for inclusion in the program database. Collaborate with Information Services to assemble data for federal grant-reporting purposes.

• Gather and maintain update information on current and past participants. Assist with federal reports required under the grants.

• Prepare appointment forms.

• Manage the TRIO email accounts.

• Assist in the preparation of and participation in special events.

• Maintain supplies.

Provide administrative assistant support to the program activities, to include: 25%

• Assist directors in organizing and implementing special programs and services provided by TRIO.

• Create and/or update materials.

• Using spreadsheet or database management software, create and maintain records. Produce reports, as requested.

• Prepare correspondence, including instructional materials, handouts, bulletins, letters, memos, etc.

• Coordinate and maintain program social media accounts, making relevant announcements and postings.

• Coordinate and supervise the production of bulk and/or mass mailings.

• Assist with recruiting materials and mailings.

• Participate in TRIO program and college activities and university service/professional development, as needed.

Maintain records for the TRIO budgets, to include: 25%

• Assemble and maintain comprehensive budget books and tracking systems for each budget.

• Retrieve budget information from Accounting Services reports.

• Prepare budget-related paperwork, to include: interdepartmental transactions (IDTs), budget amendments, purchase requests, payment requests, purchase orders, travel expense vouchers, etc.

• Prepare monthly, quarterly, and/or annual reports, as requested.

• Maintain all documents for expenses, including all receipts and other documentation.

Education:

• Associate's degree in any field required
• Education may be substituted for experience or if experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience; PhD = 8 years experience.

• Two (2) years administrative support experience required.
• One (1) year accounting or budget-related skills required.

• Monday-Friday 8-5, Normal UCM business hours

Special Instructions:

Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.

Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.

Completed UCM online application for employment required. Incomplete applications will not be considered.

A review will begin immediately and continue until filled unless indicated otherwise.

NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer.

Our faculty and staff are the universitys most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.

Highlights from UCM's total rewards package for full-time employees include:

• 32% (staff) and 6% (faculty) defined retirement contribution, paid 100% by the university;

• Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;

• Employees can earn up to 6 credit hours for themselves per academic year.

• Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;

• Available Health and Dependent Flexible Spending Accounts;

• University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;

• Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.

• The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.

• The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.

• An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;

• UCM offers an Employee Discount Program through Working Advantage.