Purchasing Specialist at ADMAR SUPPLY CO INC – Rochester, New York

Primary Purpose:

The Purchasing Specialist will provide purchasing support to ADMAR's branch organization and is responsible for ordering merchandise, small and light equipment, and inventory for ADMAR Positioning Solutions. The individual's primary responsibility will ensure orders are placed with an approved quality supplier at the best price and terms. The Purchasing Specialist is responsible for managing the entire purchasing transaction from review of purchase requisition through delivery and payment authorization, and will work to resolve order discrepancies quickly and collaboratively.

Primary Duties and Responsibilities:

• Review incoming Requisitions and verify against current and on order inventory levels, clarifying unclear items, recommending alternatives or existing inventory on hand.
• Prepare Purchase Orders verifying specifications, prices, and ensuring purchasing transactions are in-line with company purchasing policies, contracts and payment terms.
• Accurately inputs all verified purchasing information into company rental management system.
• Communicate directly with suppliers on orders, order confirmation, shipping and delivery instructions, missing or incorrect invoices, past due Purchasing Orders and deliveries, RMA's etc.
• Verify receipt of ordered goods by comparing items received to items ordered, resolving shipment discrepancies with suppliers as required.
• Complete payment authorization process by forwarding completed receiving documents to accounting department.
• Resolve other discrepancies with Purchase Orders, receipts or invoices directly with suppliers.
• Ensure integrity of rental management system by reviewing and correcting discrepancies or errors in serial numbers, descriptions and pricing of various inventoried goods.
• Monitor branch merchandise inventory levels and coordinate with Inside Sales Reps or other responsible branch personnel and place reorder Requisitions as appropriate.
• Monitor bulk merchandise inventory levels, reorder based on minimum inventory level quantities and administer distribution of bulk purchases to branches.
• Administer various vendor rebate and sales allowance programs.
• Prepare reports on status of purchasing process and inventory levels,
• Ensure all purchasing related documentation remains properly organized and filed.
• Provide other administrative support to the purchasing function as requested.

Required Experience/Education:

College degree preferred

2-3 years of purchasing experience required

Excellent Microsoft Office Skills with heavy emphasis on Excel Ability to work across all levels in the organization

Excellent interpersonal skills

Must be a self motivated person with excellent multi-tasking skills Detail Oriented

Must be very organized

Required Experience/Education — The requirements listed below are representative of the knowledge, skill and/or ability required for this position.

Education and Experience:

Degree in business, construction management, procurement management or a related field required.

Knowledge of and experience with construction equipment, equipment rental and sales industry required. Excellent interpersonal and organizational skills necessary; mechanical aptitude and ability required.

Language Skills:

Strong verbal and written communication skills to communicate with vendors, customers, management, and employees. Ability to read and understand technical documentation, blueprints, manuals and procedures. Ability to respond to detailed inquiries or complaints. Must be able to effectively present and explain concepts, product operations and procedures to internal and external product users, sales and support staff, with varying levels of education and product knowledge, individually and in groups.

Mathematical Skills:

Ability to add, subtract, multiply and divide and work with common fractions and decimals to figure items such as discounts.

Reasoning Ability:

Ability to define problems, collect data, establish facts. Ability to interpret and follow instructions in various formats such as graphics, diagrams, charts. Ability to solve problems involving numerous variables with limited direction in a variety of situations.

Physical Demands:

While performing the duties of this job the employee is regularly required to sit, hear, talk, stand, walk, use hands to finger, handle and feel, bend and stoop. The employee is frequently required to use hands and arms to reach, lift and carry up to 50 lbs. Specific vision requirements include close and distance vision, depth perception, peripheral vision and ability to distinguish colors.

The work environment includes both that of a typical office and construction worksite. Frequent exposure to cold, heat, noise, fumes and dust.

Other:

Excel, MS Word and Outlook, Rental Man and Internet.