Parish Administration Manager in Saint Joseph, Missouri at Our Lady of Guadalupe Catholic Church St Joseph

Parish Administration Manager

Part Time, Non-Exempt

Our Lady of Guadalupe Catholic Church in St. Joseph, MO has an immediate opening for a part-time Parish Administration Manager. This is a leadership position responsible for overseeing the administrative operations, human resources functions, office systems, facilities coordination, and business operations of the parish. This role works closely with the Pastor and parish leadership to ensure efficient day-to-day operations that support the mission and ministries of the parish. This position reports to the Pastor and is a part-time position up to 28 hours per week.

Essential Duties

• Oversee the daily administrative and business operations of the parish.
• Supervise and support office administrative staff, ensuring efficient workflows and excellent customer service.
• Manage core Human Resources administrative functions, including payroll coordination, onboarding, benefits administration, timekeeping, employee records, and leave administration.
• Coordinate parish administrative policies, procedures, and office systems to promote consistency and operational efficiency.
• Oversee the maintenance, repair, and upkeep of parish buildings and grounds, including capital improvement and facility-related projects.
• Coordinate vendor relationships and service contracts for operational needs.
• Manage liability, property, and workers' compensation insurance claims and serve as the parish liaison with insurance providers.
• Lead administrative projects and operational initiatives that improve parish effectiveness and efficiency.
• Collaborate with the Pastor and other ministry leaders to support parish operations and strategic initiatives.
• Ensure compliance with diocesan policies, employment regulations, and other applicable requirements.
• Assist with planning and coordinating parish events, projects, and operational priorities as needed.

Knowledge, Skills and Abilities

• Demonstrate excellent interpersonal skills with the ability to build collaborative relationships across parish ministries and departments.
• Strong organizational, planning, and project management skills with the ability to prioritize multiple responsibilities and meet deadlines.
• Exercise sound judgment while handling confidential information with professionalism and integrity.
• Demonstrate initiative, problem-solving ability, and a commitment to continuous improvement.
• Maintain a courteous, service-oriented, and professional demeanor.
• Communicate effectively, both verbally and in writing.
• Possess strong leadership and supervisory skills with the ability to coach, motivate, and develop staff.
• Adapt effectively to changing priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree in Business Administration, Management, Human Resources, Organizational Leadership, or a related field, or an equivalent combination of education and experience.
• Minimum of five years of progressively responsible administrative, operations, human resources, or business management experience.
• Previous supervisory or management experience required.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Experience with payroll, HRIS, or other administrative software is preferred.
• Experience managing facilities, projects, or office operations is preferred.
• Knowledge or familiarity of Catholic parish operations preferred

Our Lady of Guadalupe Catholic Church offers a comprehensive benefits program, including medical, dental, and vision plans. STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays.

All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person training prior to hire.