Travel & Expense Accounting Specialist (HSV, AL) in Huntsville, Alabama at BLACKROCK STRATEGY INC
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Job Description
Blackrock Strategy, Inc. | Huntsville, AL | Full-Time | 100% On-Site
Candidates must reside within commuting distance of Huntsville, Alabama or be willing to relocate prior to start. Remote and hybrid work are not available.
Travel & Expense Accounting Specialist
Blackrock Strategy, Inc. | Huntsville, AL | Full-Time | 100% On-Site
Candidates must reside within commuting distance of Huntsville, Alabama or be willing to relocate prior to start. Remote and hybrid work are not available.
About the Role
Blackrock Strategy, Inc. is seeking an experienced Travel & Expense Specialist to serve as the primary administrator for employee travel and expense programs within a growing federal contracting environment.
This role is responsible for processing employee travel expenses, administering travel policies, supporting labor compliance, and maintaining audit-ready records. The position also supports payroll, accounts payable, accounts receivable, and other accounting functions.
The ideal candidate has experience administering travel and expense programs, interpreting company travel policies, and ensuring compliance with applicable regulations. Experience supporting government contractors and familiarity with federal travel regulations is strongly preferred.
At Blackrock Strategy, employees have the opportunity to make a direct impact in a growing organization supporting national security and defense initiatives. As a small business, team members gain visibility across the organization, work closely with leadership, and contribute meaningfully to operational success.
This position requires full-time onsite support in Huntsville, Alabama. Remote and hybrid work arrangements are not available for this role.
Applicants must:
- Reside within commuting distance of Huntsville, Alabama
OR - Be willing to relocate prior to start.
- Accurately process and reconcile employee travel expenses in accordance with FTR, JTR, and company policies.
- Ensure expense reports are reviewed, approved, and posted in a timely manner.
- Serve as a trusted resource for employees regarding travel policies and reimbursement procedures.
- Maintain audit-ready records supporting DCAA compliance.
- Build effective relationships across Finance, HR, Program Management, and Operations.
Key Responsibilities
Travel & Expense Administration
- Process and reconcile employee travel expenses in accordance with company policies and contractual requirements.
- Review expense reports for accuracy, completeness, and supporting documentation.
- Administer employee reimbursement processes and corporate travel card programs.
- Monitor outstanding expense reports and ensure timely completion and approval.
- Provide guidance regarding travel policies, reimbursement procedures, and expense reporting requirements.
- Research and resolve travel-related discrepancies and policy exceptions.
- Maintain organized, audit-ready records to support internal and external audits.
- Support compliance with federal travel regulations, including familiarity with FTR and JTR requirements.
Timekeeping & Labor Compliance
- Review employee timecards for accuracy and labor charging compliance.
- Assist employees with timekeeping questions and corrections.
- Support labor reporting and maintain audit-ready records.
Accounting Support
- Support accounts payable, accounts receivable, payroll processing, and general accounting activities.
- Reconcile vendor and customer accounts as needed.
- Assist with month-end close and financial reporting activities.
Required Qualifications
- 3+ years of travel & expense administration, accounting, or financial operations experience.
- Experience processing and auditing employee expense reports.
- Experience supporting employee reimbursements and travel policy administration.
- Experience reviewing labor charging or employee timesheets.
- Experience supporting AP, AR, payroll, or general accounting functions.
- Experience with expense management or ERP systems such as Unanet, Deltek Costpoint, Concur, SAP, or similar platforms.
- Proficiency in Microsoft Excel.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- U.S. Citizenship required.
- Experience supporting government contractors.
- Familiarity with FAR, DCAA requirements, government cost principles, FTR, or JTR regulations.
- Experience maintaining audit-ready records and supporting audits.
- Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- Experience in a small business or high-growth environment preferred.
Blackrock Strategy, Inc. (BrS) is a Veteran-Owned Small Business supporting defense, intelligence, and national security missions across complex operational environments. Our teams deliver innovative solutions, operational expertise, and mission support to government customers worldwide.
At BrS, employees have the opportunity to make a direct impact while collaborating closely across programs and functions in a growing organization. This role offers the opportunity to help shape and improve travel and expense processes within a growing government contractor supporting critical national security missions.
Blackrock Strategy, Inc. is a federal contractor and an Equal Opportunity Employer committed to a workplace free from discrimination. We recruit, hire, and advance qualified individuals based on merit, without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, protected veteran status, disability, or any other status protected by applicable federal, state, or local law.
We also take affirmative action to employ and advance veterans and individuals with disabilities in accordance with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and Section 503 of the Rehabilitation Act of 1973.
If you need a reasonable accommodation during the application or hiring process, please contact our Human Resources department.