Fuel Strategy Manager in Orlando, Florida at NORTHERN JET MANAGEMENT INC

About Northern Jet:

Personal. Private. Authentic. Northern Jet is a private aviation company with over 31 years of experience, offering personalized luxury travel with a focus on safety, convenience, and quality. We operate a fleet of 40+ jets and hold an ARGUS Platinum safety rating. Northern Jet’s mission is to deliver seamless, client-focused travel experiences.

About this Role:

The Fuel Strategy Manager is responsible for optimizing all fuel-related spend across the Northern Jet fleet by managing FBO relationships, negotiating competitive pricing, auditing fuel transactions, and driving data-informed purchasing behavior across operations.

This role sits at the intersection of operations, finance, and vendor management and is directly accountable for reducing fuel cost per gallon while ensuring operational efficiency and service quality.

Location: Orlando, Florida

Key Duties and Responsibilities

• Fuel Spend Oversight & Optimization
• Monitor and analyze fuel spend across the organization
• Identify pricing trends, anomalies, and cost-saving opportunities
• Develop and maintain preferred FBO network and pricing benchmarks
• Drive measurable reduction in average $/gallon and total fuel expense

FBO & Vendor Relationship Management

• Build and maintain strong relationships with FBOs nationwide
• Negotiate transient fuel pricing, discounts, and volume-based incentives
• Establish preferred vendor agreements where advantageous
• Ensure service quality aligns with Northern Jet standards

Pricing Negotiation & Strategy

• Actively negotiate fuel pricing for high-volume routes and repeat destinations
• Coordinate with scheduling and dispatch to influence fuel purchasing decisions
• Identify opportunities for fuel tankers or strategic fueling when appropriate
• Track and enforce negotiated pricing agreements

Fuel Transaction Auditing

• Audit fuel invoices and receipts against quoted or negotiated pricing
• Identify billing discrepancies and recover overcharges
• Ensure all fuel transactions are properly allocated to trips

Operational Integration

• Provide guidance on preferred fueling locations and pricing expectations
• Develop processes that ensure fuel decisions are made proactively—not reactively

Data & Reporting

Maintain dashboard tracking:

• Cost per gallon
• Savings vs market benchmarks
• Vendor performance
• Compliance with preferred fueling strategy
• Deliver regular reporting to leadership with actionable insights
• Identify behavioral trends across pilots and scheduling teams

Policy & Compliance

• Develop and enforce company fuel purchasing guidelines
• Ensure alignment with any fuel programs, contracts, or operational requirements
• Train internal teams on best practices for fuel purchasing

Key Performance Indicators (KPIs)

• Reduction in average fuel cost per gallon through negotiation
• Total annual fuel cost savings ($ and %)
• % of fuel purchased within preferred vendor network
• Recovery of billing discrepancies / avoided overpayments
• Compliance rate with fuel purchasing guidelines
• Vendor performance and negotiated discount effectiveness

Minimum Qualifications

The Ideal Candidate

• Is proactive, not reactive
• Can balance cost savings with operational reality
• Builds relationships that create leverage—not just transactions
• Comfortable influencing pilots, schedulers, and leadership

Why This Role Matters
Fuel is one of the largest variable costs in the business. This role directly impacts profitability by ensuring Northern Jet operates with discipline, transparency, and strategic intent in every fueling decision.

Why Northern Jet?

• Work with a leading private aviation company focused on exclusive experiences.
• Collaborate with a dynamic marketing team in a fast-growing industry.
• Opportunity to make a meaningful impact on the company’s growth and brand presence.
• Exposure to luxury sales strategies and high-net-worth clientele engagement.
  

Your Career. Your Benefits. Your Northern Jet Advantage.
At Northern Jet, we’re committed to taking care of the people who keep us flying. We offer a wide range of valuable benefits, many provided at no cost to support your health, financial stability, and overall quality of life. Our benefits are designed to help you thrive both professionally and personally, so you can focus on delivering excellence in the skies and enjoying life on the ground. Our comprehensive benefits include:

• 80% Company-Paid Premiums for Medical, Dental, and Vision coverage with access to nationwide provider networks
• Flexible Spending Accounts (FSA) for healthcare and dependent care
• Health Savings Account (HSA) option with tax-advantaged savings
• Wellness Programs & Discounts including LifeMart and exclusive ID90 Travel deals
• Paid Time Off starting at 2 weeks PTO plus 1 week of paid sick time annually
• Life and Accidental Death & Dismemberment Insurance (company-paid)
• Voluntary Benefits including accident, critical illness, identity theft protection, and hospital indemnity plans
• 401(k) plan with a 3% company match
• Short- and Long-Term Disability (company-paid)
• Additional Lifestyle Perks and travel discounts designed for the aviation industry

As part of our commitment to safety and security, all candidates are required to complete pre-employment drug screening and background checks. Northern Jet also participates in the E-Verify program to confirm eligibility for all new hires.