Strategic Engagement Coordinator in Columbia, Maryland at LMD Agency

The Strategic Engagement Coordinator supports the planning, coordination, and execution of executive engagement activities for the federal client. Working under the direction of the Strategic Engagement Planning Lead, the coordinator manages engagement requests, prepares briefing materials, maintains task management systems, and coordinates logistics for meetings, conferences, and speaking engagements. This position ensures leadership engagement activities are organized, timely, and aligned with agency priorities. This is a contingent position. Hiring for this role is dependent upon LMD Agency being awarded the associated government contract and receiving authorization to proceed.

LMD is a full-service marketing and branding agency headquartered in Columbia, Maryland. As a woman-owned small business, LMD provides a wide range of fully in-house capabilities for brands and businesses at every scale, including branding, design, content, research, strategy, video, media, web, and organizational change management.

LMD has evolved with the industry for over 50 years, supporting organizations in the public and private sector that want to transition, rebrand, or meet new goals. Helping our clients, our teams, and our communities create this positive change is our mission, our purpose—our “why.”

KEY RESPONSIBILITIES

• Monitor shared email inboxes and SharePoint-based task management systems for Executive Affairs (EA) taskings, meeting requests, speaking invitations, and other engagement requests.
• Log, track, route, and maintain records of leadership engagement requests and associated action items.
• Conduct research on conferences, stakeholder meetings, industry events, and organizations to support executive engagement planning.
• Assist in preparing executive briefing materials, including:
• • Briefing memoranda
  • Read-ahead packages
  • Background research
  • Speaker biographies
  • Audience profiles
  • Event summaries
  • Talking points
• Prepare and process Speaking Request Forms and supporting documentation for leadership review.
• Coordinate meeting logistics and collect required information from internal program offices and external stakeholders.
• Support the preparation of materials for public speaking engagements, meetings, conferences, and stakeholder events.
• Proofread briefing documents, presentations, correspondence, and other executive materials for grammar, formatting, accuracy, and consistency with agency standards.
• Coordinate with Executive Secretariat (ExecSec), communications teams, program offices, and other internal stakeholders to facilitate reviews and approvals of engagement materials.
• Maintain engagement calendars, tracking databases, SharePoint libraries, and document repositories to support leadership engagement activities.
• Assist with records management by organizing, archiving, and maintaining engagement documentation in accordance with agency requirements.
• Support speakers bureau activities, including scheduling support, correspondence, document preparation, and engagement tracking.
• Prepare routine reports and status updates on engagement requests, task completion, and workflow metrics.
• Provide administrative and clerical support for executive engagement planning and related Office of External Affairs activities.

QUALIFICATIONS

• Currently holds, or is able to obtain, a Department of Homeland Security (DHS) Fitness Determination.
• Bachelor’s degree (BS/BA) in Marketing, Public Relations, Communications, Event Management, Business Administration, or a related field.
• Minimum of three (3) years of demonstrated professional experience supporting conference planning, event coordination, executive scheduling, public affairs, communications, or related administrative functions.
• Experience coordinating meetings, conferences, speaking engagements, or executive events.
• Experience preparing or supporting the development of executive briefing materials, meeting packages, or presentations.
• Strong written and verbal communication skills, including proofreading and editing.
• Excellent organizational skills with the ability to manage multiple assignments in a deadline-driven environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, and SharePoint.
• Demonstrated attention to detail and ability to coordinate activities across multiple stakeholders.

PREFERRED SKILLS AND EXPERIENCE

• Experience supporting the Department of Homeland Security (DHS), or another federal agency.
• Familiarity with Executive Secretariat (ExecSec) processes and executive correspondence workflows.
• Experience supporting executive scheduling, speakers bureaus, or public affairs organizations.
• Knowledge of federal records management and document control procedures.
• Familiarity with cybersecurity, homeland security, emergency management, or critical infrastructure programs.
• Experience using task management, workflow, or event management systems.
• Ability to work effectively in a fast-paced environment supporting senior government leaders.

JOB LOCATION

• This is a remote position.

EMPLOYMENT TYPE

• Full-time
• Contingent upon contract award

BENEFITS

We offer a work environment that encourages personal and professional growth and a generous benefits package:

Health Ins with HRA plan

Dental Ins

Vision Ins

Short-Term Disability Ins

Term Life and AD&D Ins

Voluntary Critical Illness, Accident, Hospital, and Pet Insurance

Holidays (12)

Vacation Leave

Sick Leave

Personal Days

Volunteer Time Off

Bereavement Leave

Parental Leave

401(k)

Profit Sharing

FSA and DCA plans

Remote Work Reimbursement

In-person & Virtual Team Building & Training

This position is part of a proposal effort and is contingent upon LMD Agency being awarded the associated contract and receiving funding and/or government authorization to begin work. Candidates may be interviewed and selected in advance to support a timely project launch; however, employment cannot begin unless and until the contract is awarded and all pre-employment requirements are successfully completed.

MD is an Equal Opportunity Employer and is subject to the VEVRAA requirements. Employment opportunities at LMD are based on one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, color, religion, sex, national origin, age, genetic information, veteran status, protected veteran status, disability, or any other characteristic protected by law, unless such disability, even with reasonable accommodation, prevents the applicant from being able to perform the essential functions of a job.

By applying for a position with us, you agree to our participation in the E-Verify program. If you are offered employment, you must provide documentation verifying your identity and legal authorization to work in the United States, in compliance with federal law.

LMD will not accept solicitations from recruiters, placement firms, or development firms seeking to do business with LMD.