Financial Operations Manager - Remote in Fully Remote, Texas at Qnnect LLC

Position Summary

The Financial Operations Manager leads treasury administration, self-insured benefits accounting, and lease tracking and accounting for the Electronic Segment. The role oversees banking relationships and account administration, the segment credit program, financial controls, accounting close activities, and accurate reporting for benefit and lease obligations. The manager establishes reliable processes, maintains audit-ready records, and coordinates work across Finance, Accounting, Treasury, Human Resources, Legal, business units, and external providers.

The manager works closely with the Segment CFO, corporate Treasury, Finance, Accounting, HR, Legal, business units, banks, benefits providers, and lessors. The role coordinates payment and funding requests and maintains appropriate controls; payment and funding approvals remain with the Segment CFO.

Key Responsibilities

Treasury and Banking Administration

• Oversee administration of Electronic Segment bank accounts, including openings, closures, maintenance, and authorized signatory changes.

• Lead coordination of account setups and changes with corporate Treasury, banking partners, and internal stakeholders; ensure required approvals and documentation are complete before implementation.

• Manage banking user access, permissions, and related credentials in accordance with company policy, including timely onboarding, role changes, and termination access removal.

• Review account structures, authorized users, and access rights periodically; identify inactive accounts, unnecessary access, or other issues and coordinate remediation.

• Maintain a current inventory of segment bank accounts, account owners, authorized users, services, and key account documentation.

• Oversee monitoring of account activity and coordinate cash visibility, liquidity planning, and cash movement processes with corporate Treasury.

• Review and coordinate payment and funding requests, ensuring documentation is complete and Segment CFO approval is obtained before execution.

• Help resolve banking service issues, transaction exceptions, and account discrepancies, escalating suspected fraud or unusual activity promptly.

• Coordinate bank confirmations, account documentation, and information requests for audits and other reviews.

• Identify opportunities to simplify account structures, improve banking processes, and reduce fees or operational risk.

Segment Credit Program

• Maintain and administer the Electronic Segment’s credit program in accordance with company policies and approved program terms.

• Coordinate onboarding of business units to the program, including collecting required documentation, arranging account setup, and communicating procedures and responsibilities.

• Administer credit program user access, roles, and permissions; coordinate onboarding, changes, periodic reviews, and timely access removal.

• Maintain current records of participating business units, program accounts, users, limits, and related documentation.

• Coordinate requests for credit program changes, such as new users, account updates, or limit adjustments, and route them to the appropriate approver.

• Monitor program activity and support periodic reviews of usage, exceptions, and compliance with program requirements.

• Coordinate issue resolution with business units, corporate Treasury, Finance, and the program provider; escalate suspected misuse or material concerns.

• Provide guidance and routine reporting to participating business units and segment leadership on program administration and activity.

Controls, Compliance, and Reporting

• Maintain and strengthen treasury, benefits accounting, and lease accounting policies, delegated authorities, and internal control procedures.

• Oversee SOX compliance for in-scope treasury and accounting processes, including control documentation, evidence retention, control execution, and audit requests.

• Help ensure appropriate segregation of duties and approval controls for account access, payments, and other treasury activities.

• Oversee reconciliations of treasury, benefit, and lease-related records to supporting documentation and the general ledger; investigate discrepancies and drive timely resolution.

• Track account openings, closures, user changes, control issues, and remediation actions through completion.

• Maintain organized, audit-ready records and provide accurate, timely reporting on treasury, credit program, benefits, and lease activity.

• Provide support for other accounting functions, close activities, reconciliations, reporting, and special projects as needed.

Self-Insured Benefits Accounting

• Lead the accounting and financial administration of the segment’s self-insured benefit programs, serving as the primary finance liaison among HR, corporate Finance, Accounting, and benefits providers.

• Oversee accounting for benefit-related accounts and funding arrangements, including setup, maintenance, funding, reconciliation, and closure as applicable.

• Partner with HR and providers to assess funding needs, payment timing, balances, and activity; coordinate funding requests with Finance and Treasury and obtain Segment CFO approval before funds are released.

• Review provider statements, invoices, funding requests, and account activity for completeness, accuracy, and proper period recognition; investigate variances and coordinate resolution.

• Oversee timely payment and settlement processes and ensure appropriate approvals, supporting documentation, and accounting treatment.

• Own the monthly and periodic reconciliation and reporting process for benefit accounts with HR, Accounting, and providers; ensure reconciling items are resolved and documented.

• Oversee forecasts of benefit-related cash needs and communicate expected funding requirements, actual-to-forecast variances, and material changes to stakeholders.

• Establish and maintain clear procedures, service expectations, and escalation paths with benefits providers.

• Protect confidential employee and benefits information and follow applicable company privacy, security, and records-retention requirements.

Lease Tracking and Accounting

• Own the Electronic Segment lease accounting process and maintain a complete, centralized inventory of leases, embedded leases identified by the business, key terms, and supporting contracts.

• Coordinate with business units, Legal, Procurement, and lessors to identify new leases and capture commencement dates, renewals, modifications, terminations, payment terms, and other changes promptly.

• Maintain lease schedules and supporting documentation, including payment schedules, discount rates, lease terms, and right-of-use assets and lease liabilities.

• Apply the company’s lease accounting policies and applicable accounting guidance, including ASC 842, and document significant judgments and conclusions.

• Prepare or review lease-related journal entries, amortization schedules, and monthly and quarterly general ledger reconciliations; resolve differences and aging items.

• Coordinate lease payment schedules with Accounts Payable and business owners, confirm recorded obligations are complete, and escalate discrepancies or missed notices.

• Assess the accounting impact of new leases, renewals, remeasurements, modifications, and terminations and ensure records and schedules are updated in the appropriate period.

• Prepare lease accounting support for financial reporting, disclosures, forecasts, audits, and internal control testing; maintain complete, audit-ready evidence.

• Oversee periodic reviews of lease records with business owners to confirm completeness, continued use, renewal decisions, and timely communication of changes.

• Identify opportunities to improve lease data quality, controls, system use, and coordination between lease administration, Accounting, and operating teams.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.

• Progressively responsible experience in treasury, accounting, financial controls, banking operations, benefits accounting, or related functions, including experience coordinating cross-functional processes.

• Strong working knowledge of bank account administration, access controls, payment processes, general ledger close, and account reconciliations.

• Working knowledge of SOX controls, audit support, and documentation practices; experience with lease accounting under ASC 842 is preferred.

• Strong organization, judgment, and follow-through, with the ability to oversee multiple close, control, banking, program, provider, and lease activities at once.

• Clear communication skills and the ability to lead coordination across Finance, Treasury, HR, Accounting, Legal, business units, banks, lessors, and benefits providers.

• Sound judgment when handling confidential financial and employee information.

• Proficiency with spreadsheets and financial systems; experience with ERP and lease accounting systems, treasury management systems, credit platforms, or benefits administration systems is helpful.

Success Measures

• Bank accounts, signatories, and user access remain accurate, appropriately approved, and current.

• Account changes and access removals are completed promptly and documented.

• Payment and funding requests are properly documented and routed for Segment CFO approval before release.

• Treasury and accounting controls are performed on schedule, and SOX evidence is complete, accurate, and audit-ready.

• Credit program business units and users are onboarded, maintained, and removed accurately and promptly.

• Treasury, credit program, benefit, and lease account reconciliations are completed on schedule, with variances resolved.

• Benefits accounting, funding, and provider activity are recorded accurately and on time, with balances supported and reconciled.

• Stakeholders receive clear, timely updates on account issues, program activity, funding needs, and required actions.