Secretary in Chino Valley, Arizona at St. Catherine Laboure Roman Catholic Parish Chino

Receptionist - Parish Office

We are seeking a warm, attentive, and friendly individual to join our parish community as a Receptionist. This vital role serves as the welcoming face and voice of our parish, ensuring that all visitors and callers experience genuine Christian hospitality. The ideal candidate will be dedicated to creating a respectful and caring environment, embodying the spirit of service and community that defines our parish.

Key Responsibilities:

- Greet all visitors with warmth, attentiveness, and a joyful Christian attitude, making them feel welcomed, respected, and cared for

- Answer and direct all incoming phone calls promptly and professionally

- Serve as the first point of contact for visitors, providing hospitality and guiding them to the appropriate personnel

- Provide secretarial and clerical support to the priests and parish staff

- Assist with the maintenance and organization of parish records and documentation

- Support parish office operations, including scheduling, correspondence, and other administrative tasks as needed

Skills and Qualifications:

- Excellent interpersonal and communication skills, with a friendly and professional demeanor

- Previous experience in a receptionist, administrative, or customer service role preferred

- Strong organizational skills and attention to detail

- Ability to handle multiple tasks efficiently and with a positive attitude

- Proficiency in basic office software (e.g., Microsoft Office Suite)

- Respect for confidentiality and sensitivity to the needs of parishioners and staff

- Ability to work under supervision and collaborate effectively with team members

Our parish community values growth, compassion, and service. We offer a supportive environment where your contributions make a meaningful difference. Join us in fostering a welcoming space for all who seek spiritual connection and community.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

· Have the ability to see good in others and extend help to those who approach with needs related to the mission of our parish.

· Joyfully and warmly greets and refers visitors to the appropriate ministers or needed services of the parish.

· Always maintains the confidentiality of the Office and its documents.

· Maintains calendar for Parish; arranges meetings, conferences, travel, etc.

· Performs secretarial duties for the pastor and for parish office operations.

· Responsible for answering telephones during office hours; prepares correspondence and processes mail.

· Direct an appropriate agency in need who are seeking food, shelter, clothing and travel assistance. Keeps current listing of agencies that provide such services.

· Coordinates information for baptisms, funerals, weddings and registration of new parishioners.

· Maintains sacramental records, notifications and certificates, office record-keeping and filing systems.

· Provides word processing, ensuring accuracy and proofing of final copy in a timely manner.

· Assists with the preparation and translation of the weekly bulletin.

· Provides accurate data entry for parish records, names, addresses, records of baptism, etc. assuring confidentiality as required.

· Coordinates weekly contributions recording as well as getting bank bags ready for Sundays and special collections.

· Reviews and edit all work for accuracy.

· Develops and maintains job task guides for office volunteers.

· Maintains mailing lists for Parish.

Additional Job Functions

· Performs other job-related functions as directed by supervisor, necessary for the smooth flow of operations within the parish.

· Contributes to team effort for a professional office environment and maintain good working relationships will all diocesan and parish staff.