Accounts Receivable Specialist in Aurora, Oregon at Van's Aircraft, Inc.

Join the Team at Van's Aircraft – Where Passion Takes Flight
Van's Aircraft is the world's largest kit aircraft manufacturer. Since 1973, we've designed and built the RV series of kit aircraft from our home at Aurora State Airport in Aurora, Oregon, and builders around the world have turned our kits into thousands of flying airplanes.
We're known for quality, a tight-knit builder community, and a deep commitment to aviation. With our new RV-15 now in builders' hands, it's a busy and exciting time to join us.

About the Role
We're looking for a detail-oriented Accounts Receivable Specialist to join our small, fast-paced finance team. You'll own customer billing, payment application, and collections across our webstore, phone, and aircraft kit sales, and you'll support month-end close alongside our accounting team.
Working closely with sales, customer service, and shipping, you'll make sure customer payments are applied accurately, kit deposits are tracked, and balances are collected on time. Your work keeps our financial records current, GAAP-compliant, and audit-ready, and it helps management run the business and meet its legal and regulatory obligations.
This is a hands-on role for someone who handles a high volume of transactions with accuracy and care, and who enjoys helping customers sort out billing questions.
• Location: Aurora, Oregon (onsite)
• Schedule: Full-time, Monday–Friday
• Reports to: CFO

Key Responsibilities
Billing and invoicing
• Prepare and issue accurate customer invoices, credit notes and statements in SYSPRO.
• Review web-store orders flowing from Magento into SYSPRO and resolve billing exceptions (unposted payments, uninvoiced lines, duplicate orders).
• Manage customer deposits and progress payments, applying them correctly as kits ship.
• Provide daily invoicing to forecast report.
Cash application
• Post daily receipts from credit card, ACH, wire and check payments to the correct customer accounts and invoices.
• Reconcile merchant processor settlements and bank deposits to AR postings.
• Research and clear unapplied cash, overpayments and short pays.
Collections and customer accounts
• Monitor shipping schedules and AR aging to request customer payments in accordance with company policy and terms with customers by phone and email, professionally and promptly.
• Update customer deposit schedules daily.
• Process customer refunds and credits per company policy and approval limits.
• Maintain customer master data, credit terms and similar account details.
• Answer billing questions from customers, Customer Service and Sales.
Reconciliation and close
• Support sales tax filings and exemption certificates.
• Reconcile the AR subledger and deposit/clearing accounts to the general ledger each month.
• Prepare month-end AR schedules, aging reports and accrual support as needed.
• Assist the CFO and accounting department with monthly reports and analyses requested by management or third parties.
• Provide documentation for internal and external audits.
Process and controls
• Follow internal controls over invoicing, collections, cash handling, credits and write-offs.
• Identify recurring errors and recommend process or system improvements.
• Perform other accounting duties as assigned, including support for other accounting functions such as payables as needed.
Teamwork and continuous improvement
• Keep the CFO, Accounting Staff, and other appropriate staff informed of important issues and developments.
• Crosstrain with accounting team members to provide coverage during vacations and absences.
• Identify and help implement process improvements that make AR more efficient.
• Perform other duties as assigned.

What You'll Bring to the Team
Required
• 2+ years of accounts receivable, billing or full-cycle AR experience, ideally in a manufacturing or industrial setting.
• Working knowledge of GAAP basics, debits/credits and AR-to-GL reconciliation.
• Experience with an ERP system for invoicing and cash application.
• Intermediate Excel skills (lookups, pivot tables, reconciliations).
• High accuracy and attention to detail with high-volume transactions.
• Clear, courteous written and verbal communication with customers.
• Ability to handle confidential financial information with discretion.
Nice to have
• SYSPRO experience.
• Experience with manufacturing.
• Experience with e-commerce payments (Magento or similar), merchant processors and deposit accounting.
• Multi-state sales tax experience.
• An interest in aviation is a bonus but not required.
• Associate or bachelor’s degree in accounting, finance or related field - or equivalent work experience.

Work Environment
• Full-time, onsite role at our Aurora, Oregon facility, Monday–Friday.
• Occasional overtime to support operations, month-end and year-end close, and audits.
• Office setting within an active manufacturing facility, with regular cross-functional interaction.

Equal Employment Opportunity
Van's Aircraft is an Equal Opportunity Employer committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based on job-related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law.