Prayer Operations and Communications Coordinator in Whitestown, Indiana at PreBorn!

Position Summary

The Prayer Operations & Communications Coordinator provides the administrative, operational, scheduling, and communication support necessary for PreBorn!’s Prayer House to function with excellence.

This role serves as the operational hub of the Prayer House, helping ensure prayer requests are received and appropriately routed, prayer schedules are maintained, ministry priorities are communicated, intercessors have the information necessary to pray effectively, and testimonies and prayer initiatives are stewarded with accuracy and confidentiality.

The ideal candidate is highly organized, spiritually mature, detail-oriented, an excellent communicator, and deeply committed to prayer and PreBorn!’s mission.

Essential Duties and Responsibilities

Prayer Operations

• Coordinate the daily and weekly operating schedule for the Prayer House.
• Maintain schedules for onsite and remote intercessors.
• Assist with scheduling corporate prayer gatherings, special prayer meetings, extended prayer initiatives, and ministry events.
• Help ensure scheduled prayer coverage is maintained and communicate staffing gaps or changes to Prayer House leadership.
• Coordinate prayer assignments related to departments, clinic partners, leadership, campaigns, events, and strategic initiatives.
• Maintain organized Prayer House calendars, shared resources, and operational documents.
• Support development and maintenance of Prayer House policies, procedures, and standard operating processes.

Prayer Request Management

• Administer the Prayer House prayer-request intake process.
• Receive, categorize, organize, and appropriately route prayer requests.
• Maintain confidentiality and ensure sensitive information is shared only with authorized individuals.
• Identify urgent or sensitive requests requiring escalation to Prayer House leadership.
• Track prayer needs requiring follow-up when appropriate.
• Maintain accurate and secure records consistent with established Prayer House confidentiality standards.
• Coordinate prayer requests received from PreBorn! departments, employees, clinic partners, and other approved sources.

Communications

• Prepare recurring Prayer House communications, prayer briefs, prayer calendars, and ministry updates.
• Gather appropriate prayer priorities from department leaders and ministry teams.
• Translate organizational priorities into concise and useful prayer communications.
• Assist in communicating special prayer initiatives throughout the organization.
• Coordinate with Communications, Client Services, Fundraising, and other departments regarding prayer-related content.
• Assist with external prayer communications for approved prayer partners, churches, donors, and volunteers.
• Ensure communications reflect PreBorn!’s biblical convictions, ministry voice, and standards of excellence.

Testimonies and Answered-Prayer Stewardship

• Collect and organize testimonies, ministry victories, and reports of answered prayer when appropriate.
• Obtain necessary approvals before sharing confidential or sensitive stories.
• Maintain a testimony archive that can be used for internal encouragement and approved ministry communications.
• Help connect prayer requests with subsequent updates so intercessors can see how God is working through the ministry.
• Protect against overstating, sensationalizing, or improperly attributing ministry outcomes.

Intercessor and Volunteer Coordination

• Support onboarding and orientation for new intercessors and prayer volunteers.
• Maintain volunteer and external prayer-partner records.
• Coordinate schedules, communications, prayer assignments, and resource distribution.
• Help track engagement within the external prayer network.
• Assist Prayer House leadership with special events, training, and volunteer prayer initiatives.
• Provide logistical support for onsite prayer gatherings.

Administrative Support

• Provide administrative support to the Director of Prayer House and Prayer House Manager.
• Schedule meetings and maintain departmental calendars.
• Prepare meeting agendas, notes, action items, reports, and ministry materials.
• Assist with departmental purchasing, expense tracking, and budget administration.
• Maintain Prayer House files and records.
• Help prepare departmental scorecards, quarterly Rocks, and leadership reports.
• Coordinate facilities, technology, and resource needs related to the Prayer House.

Ministry Expectations

The Prayer Operations & Communications Coordinator is expected to:

• Maintain a vibrant and growing relationship with Jesus Christ.
• Personally participate in PreBorn!’s culture of prayer.
• Demonstrate exceptional discretion and confidentiality.
• Approach operational work as ministry, recognizing that excellence behind the scenes enables others to pray effectively.
• Communicate with grace, maturity, clarity, and spiritual discernment.
• Demonstrate PreBorn!’s Core Values of Steadfast, Adaptable, Integrity, Fruitful, and Prayerful.

Required

• Demonstrated commitment to Jesus Christ and agreement with PreBorn!’s Statement of Faith.
• Unwavering commitment to the sanctity of human life and PreBorn!’s pro-life mission.
• 2–4 years of administrative, ministry coordination, operations, communications, project coordination, or comparable experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Demonstrated ability to manage multiple priorities and deadlines.
• Strong proficiency with Microsoft Office, Google Workspace, or comparable productivity systems.
• Ability to learn scheduling, project-management, CRM, communications, or ministry-management technology.
• High degree of professionalism and confidentiality.

Preferred

• Experience working in a church, ministry, nonprofit, pregnancy-resource organization, or faith-based environment.
• Experience coordinating volunteers or ministry teams.
• Experience preparing newsletters, ministry updates, prayer communications, or similar content.
• Familiarity with project-management or workflow-management platforms.
• Associate or bachelor’s degree in communications, ministry, business administration, nonprofit management, or related field.

Physical and Work Requirements

• Onsite presence in Indianapolis is strongly preferred because of the operational nature of the position and interaction with the physical Prayer House.
• A hybrid schedule may be considered based on departmental needs and demonstrated effectiveness.
• Ability to participate in PreBorn!’s regular corporate prayer gatherings and departmental meetings.
• Occasional evening or weekend support may be required for special prayer events or organizational initiatives.