Administrative Assistant SAL in Salisbury, Maryland at Plymouth Tube Company - Trent

Job Title: Quality Administrative Assistant

Department: Admin

Location: Salisbury

FLSA Status/Group Level: Non-Exempt/Group 1

Reports To: Quality Manager

Shift: 11AM-7PM ( Must be able to train on first shift 7AM-3PM for 2 months)

POSITION SUMMARY:

Assist the Quality department in daily clerical, and specialized functions. Offer support for special projects throughout the mill.

ESSENTIAL RESPONSIBILITIES

• Maintain site tooling and equipment calibration & keep information in GageTrak software up-to-date and in compliance with AS9100 requirements and QMS.
• Coordinate 3rd party calibration services for on-site visits or manage sending out tooling for off-site repair or calibration.
• Answer incoming calls.
• Compile and launch shop order packets. Download orders from Axiom, align part number to purchase order & order acknowledgment. Build order file and launch document workflow for contract review.
• Assist with quality audits.
• Manage the daily inputs/outputs in quality management database (QCBD). Define training links and definitions, launch document change control process and trigger training of process and quality (controlled) documents.
• Record QA, document training in QCBD.
• Maintain vendors in the QMS system. Ensure that vendors supply necessary documentation to remain on the approved vendor list.
• Oversee document revision controls. Assist with implementation of new or changed documents.
• Provide support with vendor and audit corrective actions.
• Maintain the standards and specification files
• Provide clerical support for the site as needed. Filing document functions and supporting site record retention including warehousing of document storage.
• Perform other duties and assignments as assigned.
• Lab backfills (TYE, Hardness, Roughness Averages, Corrosions)

Core Responsibilities

• Model Plymouth Tube values and behaviors as outlined in the Mission Statement
• People
• Customer Focus
• Communication & Environment
• Long-term orientation
• Represent Plymouth Tube in a professional manner
• Follow all company Environmental and Safety policies, procedures and standards\
• Follow all company Quality Standards

QUALIFICATIONS and EDUCATION REQUIREMENTS

• High School degree required; Associate degree preferred.
• experience of 2 - 3 years preferred; equivalent combinations of education and experience considered.
• Intermediate to advanced-level proficiency using MS Office Suite (Word, Excel, PowerPoint), Outlook and other business applications.

COMPETENCIES/DESIRED CHARACTERISTICS

• Excellent communication and interpersonal skills
• Excellent organizational and time management skills
• Excellent analytical and problem-solving capabilities
• Strong ability to organize and prioritize work responsibilities
• Demonstrated ability to manage sensitive and confidential information with discretion and tact.
• Work collaboratively and maintain effective working relationships with co-workers

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This job operates in an office environment at a manufacturing facility.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• The employee may be exposed to fumes or airborne particles and moving mechanical parts.
• The noise level in the work environment is usually moderate, however, at times can be high.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee is regularly required to stand; walk, use hands to grasp, handle, or feel; reach with hands and arms and talk or hear.