Administrative Assistant II in Pittsburgh, Pennsylvania at University of Pittsburgh

Administrative Assistant II

Dent Med-Office of the Dean - Pennsylvania-Pittsburgh - (26005917)

Since 1896 the School of Dental Medicine has been educating students to take their places among the best dental practitioners in our region and across the country. Each day the school's faculty and staff contribute to its mission to advance the future of dental medicine through teaching, research and service. In addition to being a great place to work the University offers robust benefits including: *11 Paid Holidays, Paid Vacation, Sick and Personal Days * Additional Paid Time off (Winter Recess) during the period between Christmas and the New Year * Paid Parental Leave * Educational benefits for eligible employees, their dependents and spouse/domestic partner * Above-average Employer Contribution towards Medical, Prescription Drug, Vision, Life, STD, and LTD Insurance plans * A robust retirement savings plan option. Including 100% match on employee contributions of 3-8%(150% after vesting) and enhanced match for those nearing retirement * Free PRT bus pass.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Front desk receptionist duties at multi-provider dental clinic responsible for managing front desk area, including scheduling appointments, greeting patients, updating patient information, collecting required documentation, taking cash and credit card payments, maintaining patient charts/EHR, and assist with charge submission and follow up as needed. Scheduling post ops as needed as well. Confirming appointments. Controlling the patient flow between the waiting room and clinic area. Providing clerical support for the department, including correspondence and other assignments assigned by the supervisor.

Physical Effort

Position is front office position which requires sitting for prolonged periods of time. Very minimal lifting 5-10 pounds; organizing supplies and inventories.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m.

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume

Optional Documents: Not Applicable