Sr. Manager, Project Control & Billing in Vienna, Virginia at TAKE2 CONSULTING LLC

Do you possess the qualities to excel as a Sr. Manager, Project Control & Billing? within a dynamic, rapidly expanding, entrepreneurial mid-sized company? If your answer is yes, then we invite you to join Take2! Since our establishment in 2015, Take2 has experienced remarkable growth. We are proud to be listed as an Inc. 5000 company for seven consecutive years and have been recognized as one of the fastest-growing businesses by the Washington Business Journal for three years. In ten years, we have grown to a team of over 900 employees.

What distinguishes Take2 is our unique approach to delivering Commercial and Federal IT staffing and consulting services, coupled with our resolute commitment to tackling the human capital challenges faced by our Federal and commercial clientele. Our specialization in cybersecurity, cloud and infrastructure, software development, and data solutions has positioned us as pioneers, elevating us significantly above the competition.

Overview:

The Sr. Manager, Project Control & Billing?is responsible for?leading the organization’s billing and project control operations to ensure?accurate,?timely, and compliant invoicing, labor tracking, and financial project administration. This role oversees the Billing and Project Control team and partners closely with Finance, Contracts, Payroll, Program Management, and Business Operations to support revenue realization, operational efficiency, and client satisfaction.?

The Sr. Manager, Project Control & Billing?is responsible for?managing billing activities across multiple contracts and customers, ensuring compliance with contractual requirements,?maintaining accurate?project and labor records, and driving operational consistency across project setup, labor reconciliation, invoicing, reporting, and financial controls.?

This position requires strong leadership, organizational, analytical, and customer service skills, along with the ability to manage competing priorities in a fast-paced government contracting and professional services environment. The ideal candidate will?demonstrate a high level?of attention to detail, operational accountability, professionalism, and the ability to?maintain?accuracy, compliance, and process efficiency across billing and?project?control operations.?

Responsibilities:

• Maintain a hands-on operational approach to project control and billing activities, with the ability to work in the details and develop a deep understanding of billing operations, reconciliations, and financial workflows.??
• Lead and support detailed reconciliation efforts related to the Accounts Receivable (AR) aging report in partnership with the billing team, including researching and resolving mis-posted cash receipts, identifying billings posted in Costpoint but not sent to customers, and identifying invoices sent to customers that were not properly recorded in Costpoint.??
• Analyze billing and AR discrepancies and drive resolution efforts to improve billing accuracy, financial reporting integrity, and operational efficiency.??
• Utilize operational knowledge and hands-on participation in reconciliation activities to support and implement process improvements, workflow enhancements, and operational standardization initiatives across the billing and project control functions.??
• Review and post customer cash receipts within Costpoint to ensure accuracy and?timely?application of payments.??
• Review and post customer billings within Costpoint?in accordance with?contractual and financial requirements.??
• Oversee and implement approval of workflows related to project setup and project data updates within Costpoint, including bill rates, Period of Performance (POP), Contract Value (CV), and Funded Value (FV) updates.??
• Oversee project status reporting processes, including Monthly Status Reports (MSRs) and Quarterly Program Management Reviews (PMRs).??
• Oversee monthly reviews, status updates, and follow-up activities related to unbilled accounts receivable balances, aged AR balances, and unapplied cash receipt reconciliations.??
• Partner closely with the Contracts team to support the implementation and operational rollout of the Contracts Management System and to continue ensuring data accuracy, consistency, and alignment across systems.?
• Lead, manage, and?support?the Billing and Project Control team, including workload management, training, coaching, and performance oversight.??
• Oversee the end-to-end billing process to ensure?timely,?accurate, and compliant invoicing for commercial and federal contracts.??
• Manage project setup and maintenance activities within Costpoint and related financial systems.??
• Ensure billing activities align with contractual requirements, funding limitations, labor categories, and project structures.??
• Partner with Contracts, Program Managers, Finance, Payroll, and?our sales?teams to resolve billing discrepancies, labor issues, and invoicing concerns.??
• Monitor unbilled receivables, billing status, project funding, and outstanding invoicing items to ensure?timely?revenue recognition and cash flow.??
• Review labor distribution, timesheet accuracy, project coding, and organizational alignment to ensure compliance and financial accuracy.??
• Support monthly financial close activities related to project controls, labor reporting, accruals, and revenue reporting.??
• Develop and?maintain?billing procedures, internal controls, and operational process documentation.??
• Support external audits, DCAA requests, financial audits, and client inquiries related to billing and project financial records.??
• Analyze billing and project control metrics to?identify?process improvements, operational efficiencies, and risk mitigation opportunities.??
• Ensure compliance with company policies, government contracting requirements, and financial reporting standards.??
• Collaborate with leadership to support strategic initiatives, operational planning, and continuous process improvement efforts.??
• Support ad hoc reporting, financial analysis, and special?projects?assigned.??

Education and Experience:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 7 –12 years of experience in project controls, billing operations, finance operations, or government contracting administration.
• 4+ years of leadership or team management experience preferred.

Qualifications:

• Experience managing billing operations within a government contracting, consulting, or professional services environment.??
• Strong knowledge of Costpoint and project-based financial operations.??
• Experience working with contracts, labor tracking, invoicing, and project financial reporting.??
• Strong analytical, organizational, and problem-solving skills.??
• Ability to manage multiple priorities and deadlines in a fast-paced environment.??
• Excellent written and verbal communication skills.??
• Strong attention to detail and commitment to accuracy.??
• Proficiency?in Microsoft Excel and Microsoft Office Suite.??
• Experience with Costpoint, Paylocity, Bullhorn, or similar systems preferred.??

Discover What Take2 Has to Offer You:

• An opportunity to profoundly influence the course of a rapidly growing company, where your efforts will be acknowledged and commemorated.
• An extensive benefits package comprising Unlimited Paid Time Off (PTO), 11 Holidays, Health/Vision/Dental coverage, a 401k Match, and additional perks.
• We value work-life balance. Our support and flexibility empower you to excel professionally and personally.
• We're committed to nurturing your growth with ongoing training, mentorship programs, and a collaborative environment that encourages continuous learning, fostering a clear career path for your journey toward success.
• Be part of a team that values collaboration, diversity, and innovation. Our inclusive culture creates an environment where every idea matters, emphasizing the importance of teamwork.

Take2 is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.

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