Accounting Manager in Pasadena, California at Imperial Management Administrators Services Inc

JOB DESCRIPTION

ACCOUNTING MANAGER

FLSA STATUS: Exempt
DEPARTMENT: Accounting and Finance
REPORTS TO: Director of Accounting
AUTHORITY: Lead Accountant, Staff Accountant, Accounts Payable Specialist, Accounting Assistant

JOB SUMMARY

Supervise the daily activities of the Accounting Department, including analyzing, recording, tracking, and auditing financial information. Oversee accounting operations, ensure the accuracy of financial records and reports, and manage accounting staff.

ESSENTIAL JOB FUNCTIONS

1. Manage and oversee the daily operations of the Accounting Department, ensuring:
   • Adequate internal controls over cash receipts and disbursements.
   • Timely recording of all accounting transactions in Sage Intacct.
   • Treasury functions and cash forecasting processes are maintained.
   • General ledger and subsidiary ledger systems are properly maintained.
   • Revenue and expenditure variance analyses are completed.
   • Balance sheet and income statement reconciliations are completed, including reconciliation of the claims payment system to financial records, CMS reports to financial records, and other necessary reconciliations to validate financial accuracy.
   • Claims checks/EFTs, IPA and PCP capitation payments are processed timely, including reviewing payment trends and identifying anomalies.
2. Assist the Director of Accounting in monitoring and analyzing accounting data and preparing timely monthly, quarterly, and annual financial reports, including consolidated financial statements for all entities.
3. Ensure completion of all regulatory reports required by the Department of Managed Health Care (DMHC), CMS, and other applicable regulatory agencies.
4. Establish and enforce appropriate accounting methods, policies, and procedures, ensuring they are documented and periodically reviewed for adequate internal controls.
5. Assess current accounting practices and procedures and recommend improvements.
6. Assist the Director of Accounting with budget development and financial analysis to support business decisions.
7. Lead special projects and direct staff to ensure projects are completed accurately and timely.
8. Research accounting issues to ensure compliance with Generally Accepted Accounting Principles (GAAP) and applicable statutory requirements.
9. Establish and maintain files and records supporting transactions recorded in Sage Intacct and other financial records.
10. Assist with financial audits, regulatory activities, and the annual corporate financial controls audit.
11. Perform ad hoc financial analysis and reporting as requested.
12. Develop and manage accounting staff performance by establishing goals, providing ongoing training, and maintaining positive employee relationships.
13. Maintain regular and consistent attendance.
14. Adhere to the Compliance Plan and HIPAA regulations.

MARGINAL JOB FUNCTIONS

1. Take on special projects as needed.
2. Perform other duties as assigned.

BEHAVIORAL EXPECTATIONS

1. Continuous Learning

• Attend staff meetings as required.
• Attend appropriate training, seminars, and workshops as required.

2. Customer Focus

• Maintain client/customer confidentiality and privacy in accordance with HIPAA regulations and the organization's Standards of Conduct.
• Foster appropriate communication and positive working relationships with supervisors, coworkers, and other staff.

3. Quality / Process Improvement / Safety

• Report security, health, and safety concerns to the appropriate supervisor as soon as practicable.
• Support and demonstrate safety throughout all duties performed.
• Follow established policies and procedures and comply with applicable regulatory standards.

POSITION REQUIREMENTS

EDUCATION / EXPERIENCE

• Bachelor's degree in Accounting required.
• Minimum of 3–5 years of progressive accounting experience, preferably within a Medicare Advantage health plan.
• 3–5 years of supervisory experience required.
• Hands-on experience with Sage Intacct accounting software required, including general ledger management, financial reporting, reconciliations, and accounting system functions.
• Knowledge of statutory accounting requirements is preferred.

SKILLS / KNOWLEDGE / ABILITY

• Proficiency in Sage Intacct required, including the ability to manage accounting transactions, financial reporting, reconciliations, and general ledger activities.
• Thorough knowledge of U.S. GAAP required.
• Proven knowledge of bookkeeping and accounting principles, practices, standards, laws, and regulations.
• Advanced Microsoft Excel skills required.
• Experience with EZ-CAP preferred.
• Strong organizational skills and attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to follow written and verbal instructions.
• Ability to maintain appropriate levels of confidentiality and privacy.
• Ability to interact professionally with customers, members, and coworkers, individually and as part of a team.
• Ability to effectively manage multiple tasks and adapt to changing priorities.
• Strong judgment, decision-making, and problem-solving skills.
• Ability to prioritize responsibilities and meet deadlines.
• Ability to take initiative and work independently.
• Ability to understand and comply with applicable federal, state, and local regulations.

LICENSURE/CERTIFICATE/TRAINING:

• n/a