Accounts Payable Clerk at Illumination Foundation – Santa Ana, California

Homelessness is the largest social and public health crisis in California. Illumination Health + Home is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IH+H currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.

Job Description

The Accounts Payable Clerk primarily responsible is for payments to vendors and control expenses by receiving, processing, verifying, and reconciling vendor invoices. To be successful as an Accounts Payable Clerk should be able to investigate and resolve AP issues and ensure strict compliance with company and regulatory standards. The Accounts Payable Clerk should be able to work independently and make sound decisions around calculating, processing, and auditing all facets of the AP and Expense reporting process while under the guidance of the Accounts Payable Manager. As the Accounts Payable Clerk, you should have excellent written and verbal skills and a high numerical aptitude along with maintaining a high aptitude of discretion with sensitive information.

The pay for this position is $25.50 per hour, depending on experience.

Responsibilities

• Post expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Processes vendor invoices; verifies federal ID numbers; schedules and prepares checks; resolves purchase order, contract, invoice, or payment discrepancies and documentation; ensures credit is received for outstanding memos; issue stop-payments or purchase order amendments.
• Processes internal AP checks and communicates to staff when ready for pick-up.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Ensure that all vendor files are maintained and updated with current contracts, W9’s, and payment information.
• Manages and disburses petty cash by recording entry; verifying documentation.
• Manages departmental credit cards, checking them out to employees, recording and reconciling transactions, and making credit card payments on time.
• Updates ACH filters and uploads positive pay information to online systems.
• Reviewing invoices and check requests
• Sorting and matching invoices and check requests
• Setting invoices for payment
• Processing check requests
• Reconciliation of payments
• Monitoring accounts to ensure payments are up to date
• Resolving invoice discrepancies
• Vendor file maintenance
• Corresponding with vendors and responding to inquiries
• Producing monthly reports
• Assisting in month end closing
• Other Ad Hoc duties as requested

Preferred Experience/ Minimum Qualifications
Required:

• 1 year of AP processing experience preferred
• Experience with Quickbooks Desktop, Netsuite, Bill.com and Concur software a plus.
• Outstanding interpersonal team, and customer service skills; projecting a positive, supportive attitude.
• Professional demeanor, tact, poise, and excellent interpersonal skills.
• Ability to work well with all levels of internal management and staff, as well as with external customers.
• Accuracy, thoroughness, exceptional follow-through, and attention to detail
• Superior written, verbal, and interpersonal communication skills
• MS Office skills (Word, Excel, Outlook)
• High numerical aptitude.

Benefits

• Medical Insurance funded up to 91% by Illumination Health + Home (Kaiser and Blue Shield), depending on the plan
• Dental and Vision Insurance
• Life, AD&D and LTD Insurance funded 100% by Illumination Health + Home
• Employee Assistance Program
• Professional Development Reimbursement
• 401K with Company Matching
• 10 days vacation PTO/year
• 6 days of sick pay/year
• Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans