DISBURSEMENTS AP COORDINATOR at Sinai Chicago – Chicago, Illinois

About Us:

At Sinai Health System d/b/a Sinai Chicago, we take health care personally. Excellence in health care is about more than just medicine, technology, tests, and treatments, it is about really caring for people with dignity and respect. That is what we do. We are dedicated to providing the best care to meet the needs of people, for our community, for our patients and for you.

Position Purpose:

The Accounts Payable Coordinator is responsible for maintaining the Accounts Payable aging system, disbursement process, expense-related items that flow through Payables, and the vendor Masterfile. This position reports to the Accounts Payable Manager and does not provide any supervision.

Key Job Activities:

• Prepares A/P Aging for review.
• Ensures all invoices for assigned vendors are coded to the appropriate general ledger accounts/departments in accordance with Accounts Payable and Spend policies.
• Responsible for reviewing employee expense reports for compliance with employee reimbursement and spending policies. Enters requests in the system.
• Reviews EDI batches to resolve interface issues between Materials management and Accounts Payable modules.
• Responsible for the timely and accurate resolution of any vendor-related payable issues or phone calls.
• Resolves vendor disputes and ensure the proper routing of invoices through Accounts Payable by working with A/P clerks, buyers, and site personnel.
• Assists with weekly check run.
• Responsible for ensuring positive pay files are uploaded to the banks.
• Resolves any positive pay exceptions received from the bank.
• Assists with AP Accrual Process.
• Assists with month-end and year-end closing processes.
• Assists with external audits and regulatory agencies to ensure compliance.
• Assists with special projects and performs other related duties as assigned.
• Performs other duties as assigned.

Education and Work Experience:

• Bachelor’s in Accounting, business administration, or related field
• Working knowledge of accounting principals
• Previous customer service experience
• Previous experience in a fast-paced, continually changing/growing environment

Knowledge and Skills:

• Ability to analyze and summarize robust amount of data
• Ability to manage, organize, prioritize, multi-task and adapt to changing priorities
• Strong organizational, and planning skills
• Ability to prioritize and multi-task in a fast paced work environment
• Attention to detail and committed to ensure integrity of deliverables
• Excellent verbal and written communications skills
• Strong knowledge of Microsoft Excel required
• Willingness and eagerness to learn and take on new tasks

Self-Starter

• Dependable to consistently deliver accurate and timely results
• Excellent time management skills to meet deadlines and multitask
• Constantly looking for process improvement opportunities
• Problem solves as challenges arise

Strong communication and customer service skills

• Action-oriented and eager to embrace opportunities and challenges with a sense of urgency and enthusiasm
• Communicates progress and setbacks in order for management to handle processes accordingly
• Provides support and guidance to non-accounting staff in a manner that is understandable and actionable
• Experience in EPIC and MEDITECH software systems preferred.