Executive Assistant & Board Liaison at My Possibilities – Plano, Texas

JOB TITLE Executive Assistant & Board Liaison

LOCATION Plano, TX

HOURS Part-time (20 hours/week), Onsite Mon-Fri 8am-12pm

DEPARTMENT Executive

REPORTS TO Chief Executive Officer

LEVEL Non-exempt

Who We Are

My Possibilities (MP) is an innovative, mission-driven organization that serves adults with Intellectual and Developmental Disabilities (IDD), also known as Hugely Important People (HIPsters). We envision a world of inclusion, dignity, and opportunity for everyone. We believe people can do meaningful work, love their jobs, and enjoy life. If you are looking for a daily challenge, to make a huge impact, and to help define the future of disability inclusion, let’s talk!

We provide benefits and support to help you rest easy and focus on things that matter. Some of our perks include:

• Generous paid time off
• Health insurance (medical, dental, and vision)
• Company-sponsored retirement
• Paid parental leave
• Flexible working hours, including options to work hybrid for qualifying roles

Who We Want

My Possibilities is creating a new position focused on three primary responsibilities: 1) support the MP Executive Team with administrative projects and scheduling tasks, 2) liaison with the Board of Directors for scheduling of all board and committee meetings, and take minutes at all Board and Committee meetings, and 3) staff the Main Entrance of MP and manage in-flows of visitors and volunteers during working hours, and partnering with the Campus Life Manager to ensure appropriate orientation and training for volunteers that may be staffing the front desk on an ongoing basis.

The Executive Assistant/Board Liaison will work 20 hours per week. The normal work schedule will be 8:00am to noon Monday thru Friday, but will frequently be flexed to accommodate Board and Committee meeting schedules as needed.

How You Can Add Value

The position supports high-level work and thought at My Possibilities. The Executive Assistant attends Executive and Board meetings on a regular basis. Maintaining confidentiality in all matters is expected. The Executive Assistant interacts with the entire organization on a daily basis and will be a key contributor to building a welcoming and inclusive environment for team members, board members, and volunteers.

Essential Functions

• Works with My Possibilities Executive Team (MPET) members on general administrative tasks and scheduling. MPET includes the Chief Executive Officer, Chief Financial Officer, Chief Programs Officer, Chief Development Officer, and Chief Human Resources Officer.
• Works closely with the Board of Directors Chair and Secretary on all board meeting and committee meeting scheduling, agendas, and accurately capturing meeting minutes at each meeting.
• In partnership with the MP Volunteer Manager, leads coordination and scheduling of volunteer supports for the Front Entrance Desk.

Minimum Qualifications

• College Degree from an accredited institution
• Prior experience in executive support and/or administration
• Keeping minutes during board meetings
• Technologically proficient with Microsoft (Excel, PowerPoint, Word, Teams, and Visio)
• Current driver’s license, acceptable driving record and valid car insurance required

Preferred Qualifications

• Excellent attention to detail
• Able to present themselves professionally to key volunteers, staff, and visitors on a daily basis
• Commitment to task, follow-through, and delivering on deadline a must

Working Conditions

The position will be sitting at the front entrance desk of the organization for much of the day. No excessive heavy lifting or standing is required.

All potential employees must pass a background check.

Belonging and Accommodation Statement

My Possibilities is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe diversity of ideas fosters innovation and engagement. All qualified individuals are encouraged to apply. If you need assistance or reasonable accommodation during the application and recruiting process, don't hesitate to get in touch with us with us at hr@mptx.org.

Equal Opportunity Employer

My Possibilities is committed to creating a diverse environment and is a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected status under the law.