Administrative Assistant in Austin, Texas at Surveying And Mapping, LLC

Founded in 1994, Surveying And Mapping, LLC (SAM) is a nationwide leader in geospatial and construction-phase solutions. With more than 50 offices and 1,600 professionals, we deliver the scale, technology, and expertise needed to support projects of any size. SAM streamlines project delivery through a single, coordinated team, offering in-house capabilities across land surveying, aerial mapping, subsurface utility engineering (SUE), utility coordination (UC), GIS, BIM, and construction engineering inspection (CEI).

By combining advanced technology, digital workflows, and decades of experience, we provide accurate, actionable data that helps clients move critical infrastructure projects forward with confidence. At SAM, you’ll be part of a team that values innovation, growth, and the opportunity to make a tangible impact on the built environment.

• Provide general administrative support under close supervision
• Answer incoming calls and direct to appropriate party
• Greet visitors
• Responsible for administrative setup of new employees
• Serve as backup to other Administrative employees in local office
• Maintain confidentiality of sensitive information
• Maintain office and breakroom inventory
• Process incoming and outgoing mail and express mail shipments
• Assist with securing travel arrangements and expense reporting
• Provide support including, but not limited to, filing, copying, data entry, spreadsheet maintenance and Salesforce database tasks as needed
• Plan and execute regular company events
• Coordinate food orders for employee meetings
• Coordinate and partner with HR, Marketing, IT, Accounting and Safety departments to provide local support
• Contract with office vendors and service providers
• Provide writing and editing support for a variety of business communications
• Assist with facility projects such as internal moves, reconfigurations and furniture orders

• Minimum of 1 year recent administrative experience
• Proficient in Microsoft Office Suite – Word, Excel, Power Point, and Outlook
• Longevity in prior employment
• Superior communication, presentation, organization, multi-tasking and problem-solving skills
• Ability to work independently as well as collaboratively
• Ability to maintain privacy and confidentiality