Staffing Timekeeping Coordinator in United States at Jobgether

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Staffing Timekeeping Coordinator in United States.

This role plays a key part in ensuring accurate staffing coverage and reliable timekeeping operations within a fast-paced healthcare environment. You will be responsible for coordinating schedules, monitoring staffing levels, and supporting workforce allocation based on patient needs and operational demand. The position combines administrative precision with real-time problem solving to help ensure departments are appropriately staffed at all times. You will also manage timekeeping updates, track employee credentials and education requirements, and maintain accurate workforce records. Working closely with clinical and administrative teams, you will help maintain continuity of care while ensuring compliance with internal policies and regulations. This is a highly detail-oriented coordination role where accuracy, organization, and communication directly support both staff efficiency and patient care quality.

In this role, you will manage staffing coordination and timekeeping functions to ensure appropriate workforce coverage, accurate records, and smooth daily operations across a dynamic healthcare environment.

• Create, maintain, and adjust staffing schedules based on patient acuity and operational needs
• Monitor staffing levels and support timely adjustments to ensure adequate coverage across departments
• Oversee updates and maintenance of timekeeping systems and related workforce data
• Track, record, and maintain employee credentials, licensure, and mandatory education requirements
• Ensure compliance with organizational policies and confidentiality standards in all data handling
• Provide administrative and coordination support to improve staffing efficiency and workflow accuracy
• Collaborate with clinical and administrative teams to address staffing gaps and scheduling needs
• Deliver high-quality customer service to internal staff and support smooth communication across teams

This position requires strong administrative experience, excellent organizational skills, and the ability to manage staffing and scheduling processes in a fast-paced healthcare or similar environment. Candidates should be detail-oriented and comfortable working with data systems and time-sensitive operational needs.

• Minimum 4 years of clerical, administrative, staffing, scheduling, or office support experience
• Experience in a healthcare or fast-paced operational environment strongly preferred
• Strong organizational and multitasking skills with attention to detail
• Ability to manage timekeeping systems and maintain accurate workforce records
• Good communication skills and ability to collaborate with diverse teams
• Understanding of confidentiality requirements and compliance in handling employee data
• Ability to adapt quickly to changing staffing needs and priorities
• Proficiency with administrative tools and scheduling or workforce management systems

• Competitive salary based on experience and qualifications
• Comprehensive medical, dental, and retirement benefits
• Generous paid time off and wellness support programs
• Tuition assistance and professional development opportunities
• Employee assistance programs supporting well-being and work-life balance
• Inclusive and collaborative workplace culture grounded in respect and teamwork
• Opportunities to contribute to a mission-driven healthcare organization serving local communities