Executive Assistant in Los Angeles, California at The J. Paul Getty Trust

Executive Assistant

US-CA-Los Angeles

Job ID: 2026-4798
Type: LT Full-Time
# of Openings: 1
Category: Administrative and Support Staff
Getty

Overview

Getty seeks an Executive Assistant to fill a three-year limited term position. The Executive Assistant will support Getty’s Vice President of Institutional Program Planning. The Executive Assistant will provide high-level administrative support and will be highly organized, personable, proactive, and exible, able to provide a variety of administrative duties and management skills for the oce. The successful candidate will have exceptional communication skills (written and verbal), excellent ability to interact with sta, internal and external colleagues and guests, and an ability to multi-task. Please note: relocation is not offered for this role.

Responsibilities

• Assists Vice President with complex scheduling for internal working groups and external partners.
• Monitors and manages the Vice President’s email inbox and drafts responses as requested.
• Assists in preparation of materials for internal meetings and board presentations.
• Manages electronic information systems and hard copy record keeping.
• Manages and maintains the Vice President’s calendar and provides updates on a regular basis.
• Manages high priority projects and ensures deadlines are met.
• Coordinates a variety of projects and follows through with high-level officials within and outside the organization.
• Serves as a resource and provides support to the Project Manager in Vice President’s office.
• Works with Finance Department and EVP office to provide budged-related documents.
• Makes international and domestic travel arrangements for Vice President and Project Manager.
• Compiles expense report data and prepares expense reports for Vice President and Project Manager.
• Assists in maintaining and tracking oce equipment, both electronic and hardware, and office supplies.
• Assists with research projects.
• Manages and accesses sensitive information, including email and other electronic information.
• Performs other duties and responsibilities as assigned.

Qualifications

• Bachelor's degree required
• Minimum 7+ years related experience, preferably in a nonprofit environment
• A cover letter is required along with your application to be considered for this position. Please either enter your cover letter as text in the approproate area OR include your cover letter with your resume in ONE file/document, as our system only allows for one document upload.

Please note: This position is not eligible for employer-based immigration sponsorship. Applicants must have authorization to work for Getty in the United States without the need for sponsorship, currently or in the future.