Executive Assistant in Brazil, Indiana at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Executive Assistant based in Brazil.

This is a high-responsibility, fast-paced Executive Assistant role supporting a senior executive operating across multiple businesses and industries. You will act as the central coordination hub across consulting, finance, advisory, legal operations, and cybersecurity functions. The environment is dynamic and constantly evolving, requiring strong structure, ownership, and the ability to bring clarity to complex workflows. You will be responsible for ensuring priorities are tracked, deadlines are met, and nothing falls through the cracks across several concurrent initiatives. This role goes beyond traditional administrative support, demanding proactive thinking and strong judgment. You will work closely with senior leadership in a fully remote setup aligned with U.S. business hours, contributing directly to operational efficiency and execution quality.

Act as the primary coordination point for the executive’s multi-business activities, ensuring alignment, structure, and consistent execution across all priorities.

• Manage complex calendars spanning multiple organizations, balancing shifting priorities and competing demands.
• Monitor inbox communications, flag urgent matters, and draft responses when appropriate.
• Track projects, deliverables, milestones, and key commitments across various business lines.
• Coordinate meetings, prepare agendas, and document clear action items and follow-ups.
• Maintain visibility over ongoing responsibilities and ensure consistent progress tracking.
• Build and maintain lightweight organizational systems to improve workflow clarity and accountability.
• Proactively identify risks, delays, and operational bottlenecks before they escalate.
• Serve as a liaison across internal teams and external stakeholders to ensure smooth communication flow.
• Independently research, troubleshoot, and resolve issues using available tools and documentation.
• Support continuous improvement of operational processes and executive efficiency.

This role requires a highly organized, proactive professional with strong communication skills and proven experience supporting senior leadership in complex environments.

• 3–5 years of experience as an Executive Assistant or similar role supporting senior executives, founders, or partners.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Excellent written and verbal English communication skills.
• Proven ability to manage multiple priorities in fast-paced, ambiguous environments.
• Strong critical thinking, problem-solving, and decision-making capabilities.
• High discretion and professionalism when handling confidential and sensitive information.
• Ability to work independently in a remote environment with minimal supervision.
• Proficiency in Microsoft Office and Google Workspace.
• Experience supporting executives managing multiple businesses or functions is a strong plus.
• Background in consulting, finance, legal, investment, or advisory environments is highly valued.
• Experience building or improving task management systems and workflows is a plus.
• Exposure to startup or high-growth environments is advantageous.

• Competitive compensation: $1,500 – $2,500/month (based on assessment)
• Fully remote role within LATAM
• Alignment with U.S. business hours (Monday to Friday)
• Exposure to multiple industries including consulting, finance, legal operations, and cybersecurity
• Opportunity to work closely with senior leadership in a high-impact role
• Dynamic, fast-paced environment with continuous learning opportunities
• Autonomy to build and improve systems, workflows, and operational structures
• Direct contribution to executive efficiency and cross-business coordination