Lead Accounts Payable in Lancaster, Pennsylvania at Housing Development Cor

The Lead Accounts Payable role supports the Finance team by performing Accounts Payable and Billing tasks and maintaining accurate financial records for the organization. This role serves as a resource to internal partners, supports process improvements, provides backup assistance for select accounts receivable and finance operations task. This position ensures vendors are paid accurately and on time, financial records are maintained with a high degree of precision and confidentiality, and departmental processes are executed in compliance with internal controls, company policies, and applicable regulations.

Accounts Payable

• Partner with accountants, community managers and other staff members to ensure accurate and timely payments

• Prepare weekly check runs, ACH payments, and other vendor disbursements in accordance with payment terms and approval requirements.
• Track manual checks, voids, stop payments, and other payment-related adjustments to ensure accurate records.
• Serve as a primary resource for day-to-day AP questions and process guidance within the team.

• Assist in posting charges to properties and preparing payable support documentation

• Reconcile invoice discrepancies, investigate exceptions, and communicate with vendors and internal staff to resolve issues promptly.

• Assist with annual 1099 preparation

Accounts Receivable

• Serve as backup for A/R functions when needed.

General Finance Support

• Assist with routine finance office tasks and documentation
• Maintain technology portal billing and service ticket processing as backup support
• Collaborate with other colleagues across the Finance team, to ensure timely and accurate work

• Recommend process enhancements, system improvements, and documentation updates that improve the efficiency and reliability of finance operations.

• Other department duties as assigned

• High school diploma or equivalent required - Associates degree in Accounting preferred.
• Minimum of 5 years of progressive accounts payable experience, preferably in a multi-entity, property management or similarly complex accounting environment.
• Strong proficiency in Microsoft Office, especially Excel, Word and Outlook; ability to navigate accounting systems and vendor portals effectively. Yardi experience a plus.
• High attention to detail, strong organizational skills, and accuracy in data entry
• Property Management industry experience a plus

Quality of Work: Demonstrates commitment to their area of work, capability, and efficiency in completing work, and dedication to providing the highest quality deliverables and services. Takes ownership of their work and understands its impact on residents, partners, and the organization. Strives for excellence and motivation to give their best.

Teamwork and Collaboration: Able to work with colleagues toward shared goals. Understands the value of collaboration and teamwork to the success of their role and willingly shares responsibility and recognition when contributing to the capacity of the team. Works effectively and respectfully within and across teams and departments.

Communication: Demonstrates effective and proactive communication skills appropriate to their role; gives and seeks honest, respectful feedback; acts with integrity and empathy; mindful of managing and expressing one’s emotions respectfully in all situations. Understanding of diverse perspectives, viewpoints, and experiences.

Continuous Learning: Actively identifies new areas for self-learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application. Takes initiative in professional development. Recognizes the importance of racial equity, diversity, and inclusion (REDI) and able to build knowledge and understanding of REDI concepts.

Results Oriented: Reliably delivers intended results, on time and within budget. Is solution-oriented and able to adapt in face of challenges; able to analyze and prioritize situations to solve problems; displays sound judgment and makes decisions in alignment with departmental and organizational goals.

•Work environment will be primarily indoor office environment with occasional travel.

•Requires minimum physical demands; lifting up to 5 pounds, continuous standing, bending, walking, and lifting.