Office Administrator in Malvern, Pennsylvania at Potters Industries Inc

Location: Malvern, PA
Schedule: Full-Time | Monday–Friday | 7:30 AM – 3:00 PM (37.5 hours/week)

Potters Industries is seeking a highly organized and customer-focused Office Administrator to support the daily operations of our Malvern Corporate Office. This role is responsible for coordinating office administration, facilities support, vendor management, conference room operations, mail services, office events, and general administrative activities that help keep our office running efficiently. The position reports to the VP, Supply Chain and serves as a key point of contact for employees, visitors, and vendors.

• Provide administrative support for the Malvern Corporate Office.
• Coordinate meetings, conference room scheduling, setup, and breakdown.
• Manage office supplies, equipment, kitchen/lunchroom inventory, and vendor relationships.
• Handle incoming and outgoing mail, shipments, and courier services.
• Receive and log incoming shipments in the corporate office warehouse.
• Greet visitors and provide exceptional customer service.
• Coordinate office events, catering, and employee functions.
• Manage service requests, maintenance activities, and vendor communications.
• Support office security, alarm system administration, and ID badge distribution.
• Partner with IT to support conference room technology and office operations.
• Maintain vendor invoices, records, and payment documentation.
• Perform additional administrative duties as assigned.

• High School Diploma or GED.
• Minimum of 2–3 years of administrative or office coordination experience.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience using Microsoft Teams for chats, calls, and meetings.
• Strong interpersonal and customer service skills.

• SAP experience.
• Experience coordinating vendors, office equipment, and facilities-related activities.

Potters Industries offers a competitive compensation and benefits package, including:

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Savings Plan with Company Match
• Company-Paid Life Insurance
• Short-Term Disability Coverage
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options
• Paid Time Off (PTO) and Company Holidays
• Employee Assistance Program (EAP)
• Professional Development and Training Opportunities
• Employee Referral Program
• Career Growth Opportunities

Potters Industries is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local law. Potters Industries is committed to fostering a diverse and inclusive workplace where all employees are treated with dignity and respect.