Warehouse Administrative Assistant in Newark, New Jersey at Fabuwood Cabinetry Corp

Fabuwood is seeking an organized and dependable Maintenance Administrative Assistant to provide daily administrative support to the Maintenance Department in a warehouse and manufacturing environment. This role assists with paperwork, data entry, scheduling, communication, and general office tasks to help the department run smoothly.

Schedule: M-Th 7:30am-4:30pm, F 7:30am - 12:00pm

Key Responsibilities

• Provide administrative support to the Maintenance Manager and team.
• Enter, update, and organize departmental records, logs, and spreadsheets.
• Assist with scheduling meetings, appointments, and service visits.
• Prepare and organize documents, reports, and correspondence.
• Help process purchase requests, track orders, and organize invoices.
• Communicate with vendors and internal departments as needed.
• Follow up on pending requests and assigned tasks.
• Maintain organized electronic and paper filing systems.
• Assist with other administrative duties and department projects as needed.

Qualifications

• Previous administrative or office support experience preferred.
• Strong organizational skills and attention to detail.
• Basic proficiency in Microsoft Excel, Word, and Outlook.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and follow through on assignments.
• Ability to work independently and collaboratively.
• Experience in a warehouse or manufacturing environment is a plus.
• Maintenance knowledge is helpful but not required.