Project Administrator - Construction in Newport Beach, California at McCarthy Building Companies, Inc.

NewSalary: $25.00 - $32.00/hrJob Function: Admin/Clerical/Secretarial
McCarthy Building Companies, Inc.
Newport Beach, California, 92660, United States
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Job Description

McCarthy Building Companies, Inc.

POSITION SUMMARY
The Sr. Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. Will work in conjunction with Project team in a very fast paced environment. This role will be based at our WRD project in Torrance.
RESPONSIBILITIES
  • Answer and direct incoming calls, taking messages as necessary
  • Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
  • Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
  • Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
  • Set up vendor accounts for field office
  • Process (or assist in processing) weekly payroll
  • For prevailing wage projects: Input, monitor and track craft payroll and hours in LCP Tracker. Monitoring Subcontractor labor tracking for compliance with prevailing wage regulations.
  • Assemble monthly pay requests to owner.
  • Produce manpower summary reports and process new hires
  • Track and maintain subcontractor and supplier records
QUALIFICATIONS
  • 7+ years administrative experience in the construction industry
  • 5+ years experience with certified payroll, pay applications, AP & AR
  • Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM
  • Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
  • Ability to work with all levels of project staff and organization
  • Experience with Oracle preferred

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

Salary depends on experience. Range is $25.00 - 32.00 per hour.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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Job Location

Newport Beach, California, 92660, United States

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