Media Reconciliation Specialist in West Chester, Pennsylvania at Stream Companies

About Stream Companies

Stream Companies is a full-service, fully integrated advertising agency built for brands that want to move forward. Founded in 1997 and headquartered in Malvern, Pennsylvania, we partner with clients to launch, position, and manage brands through both full-service relationships and project-based work.

We operate with an entrepreneurial mindset—collaborative, curious, and always pushing what’s next. By combining strategic planning, creative development, media planning and buying, digital, interactive, television, production, and co-op management with cutting-edge technology, we deliver integrated solutions designed for today’s marketing challenges.

We are searching for someone with great energy to join our team. You will become fully conversant with all aspects of accountancy. It's a great chance for accounting professionals to grow a well-rounded career!

Role Overview:

Media Reconciliation Specialist will be responsible for managing the invoicing process related to Stream Companies’ media operations, ensuring accuracy and timeliness in billing, and supporting the financial health of our media campaigns.

Essential Responsibilities:

• Invoice Management:
• • Prepare, review, and process invoices related to media buying and placement.
  • Ensure accuracy and completeness of invoices by cross-checking against contracts, purchase orders, and media plans.
  • Address discrepancies in invoices and resolve any billing issues in coordination with the media buying and finance teams.
• Financial Reconciliation:
• • Reconcile invoices with financial records and media spending reports.
  • Maintain accurate records of invoices, payments, and financial transactions in the company's accounting system.
  • Assist in month-end and year-end closing processes by providing necessary documentation and reports.
• Vendor Relations:
• • Liaise with media vendors to ensure timely receipt of invoices and resolution of billing disputes.
  • Develop and maintain positive relationships with media vendors to facilitate smooth invoicing processes.
• Reporting and Analysis:
• • Generate and analyze reports on media spending, invoice status, and budget adherence.
  • Provide insights and recommendations based on invoice data and financial analysis.
• Process Improvement:
• • Identify opportunities for process improvements in the invoicing workflow.
  • Implement best practices for invoice management and financial tracking within the media operations team.

• Education:
• • Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience:
• • Minimum of 2-3 years of experience in invoicing, accounting, or financial operations.
  • Experience in media or advertising industries.
• Skills:
• • Strong analytical and problem-solving skills.
  • Ability to solve problems and work with and analyze high-volume data.
  • Intermediate Excel skills preferred including Power Query+, Pivot Tables, Advanced Look Ups, Logical Functions, Formulas, Data Validation and working with large data sets
  • Excellent attention to detail and organizational skills.
  • Effective communication and interpersonal skills for vendor interactions and team collaboration.
  • Ability to work in a fast-paced environment and meet tight deadlines.

• Key Competencies:
• • Accuracy and Attention to Detail: Ensures precision in invoicing and financial records.
  • Financial Acumen: Understands financial processes and reconciliations.
  • Problem Solving: Addresses billing discrepancies and financial issues effectively.
  • Communication: Articulates information clearly and maintains positive vendor relationships.
  • Time Management: Prioritizes tasks and manages time efficiently to meet deadlines.