Production Coordinator at The BMF Media Group LLC – NEW YORK, New York

• Collaborate with Producers to plan and execute vendor logistics and production needs for events.
• Support all phases of event production, including concepting, planning, pre-production, on-site execution, and post-event breakdown.
• Source and secure venues, vendors, materials, and locations.
• Manage vendor relationships, including outreach, negotiation, and logistics coordination in collaboration with the Executive Producer and Lead Producer.
• Oversee shipping and delivery of materials to event sites.
• Maintain updated event documents, including activation decks, recap decks, production schedules, critical paths, cost comparisons, and rooming lists.
• Provide timely and regular program updates to the internal team and clients.

• Assist with on-site event set-up, execution, and breakdown.
• Serve as a point of contact for vendors and internal team during events.
• Contribute to post-event recaps, documentation, and budget reconciliation.

• Track deadlines, deliverables, and budgets to ensure projects stay on schedule and within scope.
• Conduct venue scouting and provide recommendations based on event needs.
• Support daily event operations by keeping all project documents accurate and up to date.
• Join and contribute to team calls as required.

• Minimum 1 year of experience in event production roles.
• Excellent communication and people skills.
• High level of organization and strong negotiating ability.
• Strong work ethic and ability to thrive in fast-paced environments.
• High competency in computer and software skills relevant to the role.
• Professional conduct both within and outside the office while conducting agency business.
• Expertise in Keynote, Excel, and Outlook.
• Bachelors degree in a related field.
• Ability to move boxes weighing up to 50 pounds across an event site for various needs.
• Ability to travel 30% of the time.

Why BMF

Celebrating 20 years in business, the award-winning boutique agency is helmed by partners Brian Feit and Bruce Starr with support by an experienced global team of both long-standing BMFers, and recent executive-level hires. BMFs international network of cross-disciplinary creative marketers build extraordinary brand experiences around the world, and across channels. The agile team provides a fully integrated service offering, from strategy and creative to experiential, digital, talent, and public relations.

We want you to be part of a dynamic and creative team. We are vanguards in creative strategy and experts in leveraging emerging trends in popular culture, the arts, fashion and technology. We connect brands with media, influencers, artists and consumers to create today's leading experiential activations in the market. And weve got the cred too: we were featured in Event Marketer's IT List of Top 100 Event Agencies for the past four years.

BMF is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition, genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave, or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy regarding recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

What we offer

• A fast-paced, creative and collaborative environment with supportive leadership.
• A culture that values ideas and innovation from everyone at every level.
• Ongoing professional development and training; we will empower you to take charge of your career path.
• Strong benefits including health and dental and unlimited PTO policy
• We are an LGBT-owned business certified by the NGLCC (nglcc.org) with diversity and inclusion as part of the agencys core DNA.