Contract Specialist at Tampa Housing Authority – Tampa, Florida

Tampa Housing Authority

Contract Specialist

Department: North Tampa Housing Development Corporation Date:

(NTHDC)

Reports To: PBCA Contracts Manager – NTHDC FLSA: E

Summary

Responsible for performing all PBT tasks under the U.S Virgin Islands ACC between HUD and NTHDC. Under the direction of the Director of NTHDC, the Contract Specialist will work with Owners and management agents to process monthly payment vouchers, renew HAP contracts, adjust annual rents, and conduct onsite Management and Occupancy reviews.

Essential Job Functions

A. Performs all contractual PBT tasks under the USVI ACC.

1. Reconcile and process monthly HAP vouchers.

2. Adjust contract rents annually and renew HAP contracts.

3. Process and pay special claims.

4. Receive, log and intermediate Resident calls.

5. Conduct onsite management and occupancy reviews, NSPIRE Follow-up and produce reports.

6. Maintain electronic files and records retention in accordance with HUD and internal policy.

7. Conduct quality reviews for IBPS Tasks for the Florida PBCA Contract.

8. Collaborate with internal stakeholders to monitor Fair Housing and Section 504 compliance.

9. Collaborate with internal stakeholders to produce monthly, quarterly, and annual reports.

10. Perform any special projects or produce ad hoc reports as necessary.

11. Utilize HUD systems to ensure data integrity.

Knowledge, Skills, and Abilities

1. Knowledge of HUD rules and regulations (4350.3, 4350.1, Special Claims Processing Guide, MAT User Guide, The Section 8 Policy Renewal Guidebook, NSPIRE etc.)

2. Knowledge of Fair Housing, ADA, Section 504 of the Rehabilitation Act, and Civil Rights Laws.

3. Knowledge of report preparation techniques and procedures.

4. Ability to research regulations.

5. Ability to provide information in a courteous diplomatic manner.

6. Skill in mathematics, technical writing, data entry and electronic record keeping.

7. Skill and proficiency in the use of proprietary software for PBT tasks.

8. Ability to maintain a variety of files and records, and to prepare reports and answer questions from the records.

9. Ability to multi-task and be self-motivated.

10. Ability to communicate effectively, both orally and in writing.

11. Ability to travel (up to 10%).

Minimum Qualifications

Bachelor’s degree preferred, however significant and relevant experience may also be considered. Experience with HUD’s Project based section 8 program or other housing programs is preferred, or an equivalent combination of training and experience. Must have at least 5 years’ experience performing similar tasks or equivalent combinations of education and experience.

Other: Valid Florida Driver’s License

Insurable under the agency’s insurance policy

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all of the job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.