HUMAN RESOURCES ADMINISTRATOR in Brooklyn, New York at Little Ruby's Cafe

Job Summary

We are seeking a highly organized HR Coordinator to support the Human Resources operations for a growing multi-location restaurant group in New York City. This role will assist with recruitment, onboarding, employee records, and HR administration across several restaurant locations.

The ideal candidate is detail-oriented, able to manage multiple priorities, and comfortable working in a fast-paced hospitality environment supporting both front-of-house and back-of-house teams.

Key Responsibilities

Onboarding & Employee Documentation

• Coordinate onboarding for new hires across all restaurant locations
• Ensure completion of employment documentation (I-9, W-4, direct deposit forms, etc.)
• Maintain organized employee personnel files and digital HR records
• Maintain candidate pipelines and track hiring progress

HR Admin & Compliance

• Ensure employee documentation complies with federal, state, and New York labor laws
• Track required certifications, training, and work eligibility documents
• Support HR leadership with audits and compliance reviews
• Maintain HR systems and employee databases
• Serve as an HR contact for restaurant managers and staff across multiple locations
• Assist with employee transfers, promotions, and role changes between locations
• Coordinate HR communication and updates across the organization
• Assist with Workers Compensation filing, admin and follow up as needed

Employee Support

• Respond to basic HR inquiries from restaurant staff
• Assist with employee relations documentation when needed

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Hospitality Management, or related field preferred
• 1–3 years of HR, administrative, or hospitality experience
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Ability to manage HR tasks across multiple restaurant locations

Preferred Skills

• Previous experience in hospitality or restaurant groups
• Familiarity with HRIS or payroll systems
• Bilingual (English/Spanish) highly preferred