Accounts Payable Specialist in Woonsocket, Rhode Island at HYMAN BRICKLE AND SON INC

The Accounts Payable Specialist is responsible for the overall administration, coordination, and accuracy of the Accounts Payable function for multiple companies. This position independently performs the day-to-day A/P activities, resolves vendor and payment discrepancies, coordinates payment processing, supports month-end and year-end closing activities, and helps maintain and improve Accounts Payable processes and controls.

• Process and review accounts payable invoices, verifying accuracy and matching invoices with purchase orders and receipts.
• Process weekly A/P check runs and coordinate payments via EFT and wire transfer.
• Upload and verify payment details with the bank for EFTs, wires, and Positive Pay.
• Research and resolve vendor discrepancies, payment issues, and invoice exceptions.
• Respond to vendor inquiries and work with internal departments to resolve outstanding issues.
• Review and assign appropriate G/L accounts to invoices.
• Obtain proper approvals and supporting documentation before posting invoices into the A/P system.
• Maintain accurate and complete A/P files, including required supporting documentation.
• Complete credit reference information and assist with new supplier setup.
• Maintain A/P payment terms in the system and verify due dates to ensure timely payments.
• Monitor outstanding invoices, vendor balances, and A/P aging.
• Coordinate the month-end closing process for A/P and assist with account reconciliations.
• Identify and research duplicate invoices, incorrect payments, coding issues, and other discrepancies.
• Maintain, update, and standardize documentation for all A/P processes.
• Identify opportunities to improve A/P processes, accuracy, efficiency, and internal controls.
• Coordinate the year-end closing process for A/P, including completion of 1099s.

• 3-5 years of progressive Accounts Payable experience as part of an accounting or finance team.
• Strong knowledge of Accounts Payable processes, including invoice processing, purchase order matching, vendor payments, and reconciliations.
• Detail-oriented with strong mathematical and problem-solving abilities to identify unusual transactions, duplicate invoices, incorrect payments, and other discrepancies.
• Excellent computer skills with intermediate Microsoft Excel proficiency.
• Experience coordinating multiple-company A/P processes and prioritizing workload based on payment deadlines.
• Ability to independently research and resolve vendor, invoice, and payment discrepancies.
• Experience supporting or coordinating A/P month-end and year-end closing activities.
• Experience with EFT, wire transfer, check processing, and Positive Pay procedures.
• Strong organizational, interpersonal, and written and verbal communication skills.
• Ability to be self-directed and work effectively in a team-oriented environment.
• Manufacturing and/or ERP system experience preferred.
• Ability to maintain a high degree of confidentiality, accuracy, and professionalism.

The Brickle Group is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Brickle Group also prohibits discrimination based on menopause and related medical conditions, including vasomotor symptoms such as hot flashes and night sweats. The Company will provide reasonable accommodations for menopause related limitations unless doing so creates undue hardship.