Admin Assistant to Exec Dir in Albuquerque, New Mexico at University of New Mexico

Admin Assistant to Exec DirRequisition ID req38495
Working Title Admin Assistant to Exec Dir
Position Grade 10
Position Summary The Dermatology Department is seeking an experienced,goal-oriented, resourceful and self-motivated Administrative Assistant to theChair.

Under limited supervision, this position will provideoperational coordination, administrative support, and project management to theChair of Dermatology. The selected candidate will also manage, prepare, analyzeand oversee high level and sometimes sensitive/confidential reports fordepartment leadership as needed.

Responsibilities of this position include butare not limited to serving as primary point of contact for the Chair andLeadership Team, scheduling and meeting coordination; coordinating travel; composingcorrespondence; managing administrative data; consolidated electronic trackingof information; development and implementation of administrative processes, proceduresand systems; processing payments and reimbursements; and supporting Dermfaculty.

This position will also be responsible for the departmentsSocial Media presence and electronic by-annual newsletter strong onlinecreativity is important. In-conjunction with Derm ECHO Medical Director,coordinate Derm ECHO sessions. Will work in partnership with the DepartmentAdministrator to facilitate faculty and staff recruitment, hiring, andonboarding processes.

Our team worksin a collegial environment, to support faculty, residents and staff who providedermatology services at UNMH and SRMC. We are committed to providing educationfor Medical Students, Residents and Visiting Rotators.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications

• Experience in an academic medical center, healthcare organization, or higher education setting.
• Familiarity with university financial, procurement, HR, and timekeeping systems.
• Experience supporting faculty and executive leadership.
• Experience coordinating educational programs, CME activities, or professional events.
• Experience managing social media platforms and creating newsletters or marketing materials.
• Supervisory experience.
• Strong online presence creativity.
• Exceptional customer service and interpersonal skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage confidential information with professionalism and discretion.
• Effective project coordination and organizational abilities.
• Ability to adapt to changing priorities and deadlines.
• Strong initiative and problem-solving skills.
• Ability to build positive working relationships across departments and external partners.

Additional Requirements
Campus: Health Sciences Center (HSC) - Albuquerque, NM
Department Dermatology Administration (627B)
Employment Type Staff
Staff Type Regular - Full-Time
Term End Date
Status Non-Exempt
Pay Hourly: $19.76 - $26.85
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required Yes
For Best Consideration Date 11/20/2026
Eligible for Hiring Incentive No
Eligible for Remote Work Yes
Eligible for Remote Work Statement This position is eligible for a remote work agreement (RWA) after completion of probationary period.
Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

A complete application will consist of the following:

• A complete on-line application
• Cover letter
• References

Please describe in your cover letter how you meet the preferred qualification for the position. Include three references in your resume. The references must be former supervisors. Finalist should be prepared to provide official education transcripts of selected for hire.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.