Adminstrative Assistant in Boca Raton, Florida at Quadrant Health Group

Join our dynamic team at Seaside Wellness in Palm Beach Shores, FL! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff.

About Quadrant Health Group:

At Quadrant Health Group, we believe in fostering a culture of compassion, innovation, and excellence. We are dedicated to empowering individuals to achieve their optimal health and well-being. Our team is comprised of highly skilled professionals who are passionate about making a difference in the lives of those we serve. Join us and be part of a team that values your contributions and supports your professional growth.

What You'll Do:

Major Tasks, Duties and Responsibilities:

Office Management:

• Maintain a clean and organized office environment.
• Manage office supplies and place orders as needed.
• Handle incoming and outgoing mail and packages.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Answer and direct phone calls, emails, and inquiries.

Administrative Support:

• Prepare and distribute correspondence, memos, and reports.
• Maintain and update filing systems, both physical and electronic.
• Assist with data entry and document preparation.
• Provide support for various projects and tasks as assigned.

Customer Service:

• Greet and assist visitors in a professional and friendly manner.
• Provide excellent customer service to internal and external stakeholders.

Financial Administration:

• Assist with expense reporting.
• Assist with basic accounting tasks. (If applicable)

Skills, Knowledge and Competencies:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Proven experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to prioritize tasks and meet deadlines.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Experience with office equipment (copiers, printers, etc.).

Why Join Quadrant Health Group?

• Competitive salary commensurate with experience.
• Comprehensive benefits package, including medical, dental, and vision insurance.
• Paid time off, sick time and holidays.
• Opportunities for professional development and growth.
• A supportive and collaborative work environment.
• A chance to make a meaningful impact on the lives of our patients.