Human Resources Generalist in Wenatchee, Washington at City of Wenatchee (WA)

2025 Monthly Salary Range: $6,720.40 - $8,246.48

Initial Review Date: Monday, December 23, 2024

To outline essential job duties, qualification requirements and working conditions for the position of Human Resources Generalist.

• Performs a variety of confidential, detailed and complex functions of a technical and generalized nature for the Human Resources (HR) Department while ensuring regulatory compliance.
• Serves as internal consultant to leadership and employees on personnel issues. Maintains positive and neutral relations. Promotes teamwork and helpful internal and external communications. Fosters an environment consistent with organizational values and desired culture.
• Maintains regular contact with employees, hiring officials and Finance. Responds to more complex employee inquiries and requests for information in a timely manner.
• Ensures effective employment process procedures and smooth flowing recruitment and selection processes. Develops and implements recruitment plans. Collaborates with hiring officials to develop interview questions. Prepares and makes employment offers. Coordinates onboarding schedules. Follows up on employment contingencies and new hire evaluations.
• Develops, updates and maintains job descriptions.
• Conducts exit interviews. Performs COBRA administration.
• Administers benefit programs. Assists in plan renewals and provider changes. Compiles census data.
• Plans City-wide wellness programs. Prepares and submits the annual Well City application. Ensures employee participation in the wellness reward program to reduce the cost of benefit premiums.
• Performs workers compensation claims management and recordkeeping. Coordinates with the Retro Program to ensure efficient claim progression. Documents related leaves of absence and concurrencies if applicable. Coordinates return to work activity and applies for Stay-At-Work reimbursements.
• Tracks service milestones and provides anniversary notices. Prepares milestone reports.
• Serves as the City-wide safety program Secretary. Maintains records of safety meeting minutes.
• Researches options for, and coordinates, training and development programs.
• Administers DOT new hire and random testing programs. Maintains the random eligible pool list.
• Participates in, and conducts, wage and benefit surveys.
• Processes position authorization and personnel action forms in a timely and accurate manner.
• Creates, organizes, updates and maintains operational files, reports, electronic records and other documents with accuracy. Ensures compliance with record retention requirements. Accurately enters information into databases and compiles data to prepare reports. Researches, collects, verifies, assembles, audits, updates, and retrieves data.
• Tracks, reports, posts and distributes regulatory information keeping employees adequately informed.
• Collects data for use in labor negotiations and composes bargaining session notes.
• Performs HR research and assists with special projects such as the bi-annual EEO-4 report.
• Updates and maintains HR related City website and intranet information.
• Responds to unemployment insurance claims.
• Maintains current desk procedures and tasks to explain position responsibilities.

• Assists with compiling compensation analysis data.
• Assists in updating and maintaining the employee handbook.
• Performs other duties as assigned.

• Bachelor degree in business or a related field.
• Four (4) years of progressively responsible experience in HR. Government experience preferred.
• Must possess a valid WA drivers’ license at time of hire and throughout employment.
• SHRM-CP and/or PHR certification preferred. Must become a certified professional in HR within two (2) years of employment and maintain throughout employment.

Requires knowledge of:

• The field of assignment sufficient to perform thoroughly and accurately the full scope of responsibility as illustrated by example in this job description.
• HR and employment law principles, best practices and procedures.
• Superior customer service and time management principles, procedures, functions and best practices.
• Recordkeeping, retention and reporting requirements.
• Basic mathematics; English composition and grammar.
• Computer operation and software including Microsoft Office suite of products. HRIS preferred.
• Safety and security hazards, precautions, standards, policies and procedures.

Requires the ability to:

• Provide outstanding internal and external customer service. Maintain positive relations and deal effectively with the public. Respond to inquiries and service requests in a timely and effective manner.
• Consistently represent the City by maintaining a professional approach and demeanor in all activities. Foster a positive and productive work environment.
• Establish and maintain team oriented working relationships inside and outside of the department.
• Effectively, compassionately and constructively deal with personnel issues and difficult people.
• Assure absolute confidentiality as required and sensitive information is handled appropriately.
• Support a strong culture of safety. Encourage others to behave in a safe manner.
• Be attentive to detail and maintain a high degree of accuracy.
• Use tact, discretion, respect, persuasion, diplomacy and courtesy to gain cooperation of others and establish and maintain professional relationships and rapport with elected officials, management, employees, the public and representatives of other entities.
• Understand and apply appropriately regulatory requirements, instructions, policies and procedures.
• Effectively complete assignments in a timely manner while managing competing demands. Plan, organize, prioritize and coordinate work assignments. Take appropriate initiative.
• Apply sound judgment and problem-solving skills to make reasoned, timely and consistent decisions.
• Listen attentively and communicate effectively, both orally and in writing, with individuals and groups in clear, concise language appropriate for the purpose and parties addressed, including preparing comprehensive reports, materials and correspondence as well as making presentations.
• Develop ways to identify, improve and promote efficient systems and processes.
• Maintain current knowledge and adapt to new technologies, keeping technical skills up to date.
• Work independently and cooperatively as a member of a team.
• Proficiently operate office equipment and perform software functions including spreadsheet generation and maintenance. Type accurately and proficiently.

• Works in an office or meeting room setting. Sits or stands for long periods.
• May attend meetings or performs duties outside of normal office hours. Travels by car.

Requires the ability to:

• Use appropriate safety equipment and follow safety policies, practices and procedures.
• Lift, carry and/or move up to 25 pounds and occasionally up to 40 pounds.

The statements contained herein reflect general details necessary to describe principal functions of this job, the level of knowledge and skills typically required and the scope of responsibility, but should not be considered all-inclusive. Individuals may perform other duties as assigned, including work in other functional areas, to cover absences or relief, to equalize peak work periods or to balance workloads.

Management reserves the sole right to add, modify or exclude any duties at any time with or without notice. Nothing in this job description, nor by completion of any job requirements by the employee, is intended to create a contract of employment.

At its sole discretion, the City of Wenatchee may consider combinations of education, experience, certifications and training in lieu of specifically required qualifications contained herein.

This is an FLSA nonexempt position and, as such, is entitled to overtime. The position is also subject to an "employee at will" doctrine.