Maintenance Buyer/Planner in Wrightsville, Pennsylvania at Donsco Inc

JOB SUMMARY
The Maintenance Planner / Buyer is responsible for planning and scheduling maintenance work while also managing the purchasing, receiving, and inventory control of maintenance parts and services. This role supports preventive maintenance, shutdown planning, and continuous improvement of the CMMS, while ensuring materials are available when needed to minimize downtime and control inventory costs.

SUPERVISORY RESPONSIBILITIES:
Storeroom Clerk

Key Responsibilities:
Maintenance Planning & Scheduling
• Plan and schedule daily and weekly maintenance work orders and preventive maintenance (PM) activities.
• Develop and maintain maintenance project and shutdown schedules.
• Coordinate job priorities, labor allocations, and sequencing with the Maintenance Manager and Supervisors.
• Communicate daily and weekly schedules and priorities to maintenance staff.
• Follow up on active jobs to ensure crews have the required information, materials, and support for on time completion.
• Work closely with Production to understand maintenance needs and align schedules with operational priorities.
• Maintain and continuously improve the PM program, including task lists, frequencies, and equipment data.
• Maintain accuracy and effectiveness of the CMMS, including job plans, equipment records, and inventory data.
• Support TPM initiatives by maintaining equipment history, risk assessments, and criticality information
• Create and process purchase requisitions and/or purchase orders for maintenance parts, supplies, and services in accordance with company procedures.
• Coordinate with vendors on pricing, availability, lead times, substitutions, and expedited deliveries.
• Verify incoming parts by matching packing slips, labeling items, and processing receipts in the CMMS.
• Stock parts in designated storeroom locations and maintain orderly, secure, and 5S compliant storage areas.
• Maintain accurate min/max levels, reorder points, and bin locations to prevent stockouts and excess inventory.
• Assist maintenance personnel in identifying required parts and suitable alternatives.
• Coordinate deliveries to storerooms, staging areas, and job sites and communicate delivery status and delays.
• Perform cycle counts and physical inventories; research and resolve discrepancies.
• Identify critical spares, obsolete parts, and slow moving inventory and support inventory optimization efforts.
• Manage documentation related to purchasing, receiving, returns, warranties, and credits in accordance with retention requirements.
Shared / Continuous Improvement Responsibilities
• Maintain accurate maintenance inventory records, including inventory valuation as required.
• Balance inventory availability, carrying costs, and turnover to support reliability goals.
• Support supplier evaluations, RFQs, and approved vendor lists in coordination with Purchasing and Quality.
• Assist with capital project justification, quoting, and funding requests as needed.
• Promote safe work practices, proper PPE use, and effective communication across teams.
• Perform other duties and projects as assigned.
Preferred Qualifications
• Education: High school diploma required; associate or bachelor’s degree preferred (engineering, business, or related field).

• Experience:
o Maintenance planning and scheduling experience preferred.
o Storeroom, inventory control, and purchasing/receiving experience preferred.
o Manufacturing or heavy industrial environment experience is highly preferred.
Knowledge, Skills & Abilities
• Strong planning, scheduling, and organizational skills.
• Solid understanding of preventive maintenance, TPM, and maintenance management practices.
• Working knowledge of procurement, inventory control, and vendor management.
• CMMS proficiency and strong computer skills (Microsoft Outlook, Word, Excel; MS Project a plus).
• Effective communicator with the ability to work cross functionally.
• Detail oriented, ethical, dependable, and team focused