Coordinator, Grants Management in Houston, Texas at San Jacinto College

Coordinator, Grants Management - District Office

• Performs a variety of operational, administrative, analytical, and clerical functions to support the efficient operation of OGM. Provides flexible support across OGM functional areas to fill operational gaps resulting from staffing shortages and changing workload demands. Responsibilities include processing journal vouchers (JVs), drafting grant financial reporting, and supporting the creation and improvement of OGM internal forms, documentation, procedures, and workflow processes to strengthen operational efficiency, consistency, and compliance.
• Coordinate audit process and documents required for grant audits with SDGM, Director of Grant Program & Compliance (DGPC), and Grants Accounting Manager (GAM). Assist external auditors for the audit process coordination as needed. Organize and maintain records, documents, and data for audits.
• Assist DGPC for Grant Opportunity monitoring process, pre-proposal form, and Grant dashboard system. Update the grant opportunity data in the grant tracking system and generate the report as needed.
• Assist with training new OGM staff for internal grant process overview, forms, and basic Banner system.
• Research and collect necessary data from internal and external resources for pre-award team. Maintain, monitor, and analyze data for grant proposals required for pre-award grants. Responsible for Grant Payroll data/dashboard processing.
• Responsible for updating and maintaining OGM external and internal webpages and grant newsletter.
• Work with GAM, SDGM, DGPC and other departments for Sub-Recipient Monitoring Review/Audit process annually.
• Responsible for monthly grant P-card transaction process including communication with Business Office for the P-card report. Manage monthly DOE cash drawdown requests to the Business Office and process payment transactions posting and CRN invoice payments as needed.
• Manage and maintain office workflow efficiency by supervising part-time staff in scheduling and assigning office projects to expedite work tasks of the office.
• Manage office operations with regard to supply inventory, office relocations, maintenance request & scheduling, work order, etc. Coordinate internal and external meetings and events, setup, communication, and daily clerical tasks as needed. Organize and maintain grant documents in the shared folder or group network drive for the office. Post Journal vouchers (JVs) and upload supporting documents (Xtender) in Banner.
• Manage the new grant award set-up process including set-up in the Banner system, forms, and grant PI binder documents, and the close-out process for post-award grants.
• Oversee or create requisitions for OGM and/or grant programs as needed.
• Oversee the record maintenance and retention for grants and work with the Record Retention Manager.
• Assist in updating and/or creating new OGM internal procedures as needed.
• Coordinate, schedule, and test Grant PI certification trainings
• and provide the certification. Assist SDGM, DGPC, DGD and GAM for grant PI training as needed.

• Performs other related duties as assigned.
• Organize documents in shared drive for the office.

• Ability to demonstrate the College values.
• Compose correspondence independently using good business vocabulary, concise, presentation, and excellent written, editing, researching, analyzing and communication skills internal and externally.
• Intermediate skill level in Microsoft Office – Word, Outlook, Excel & PowerPoint.
• Excellent time management skills and ability to multi-task and prioritize work.
• Good organization skills and the ability to work under pressure to tight deadlines.
• Attention to detail and problem-solving skills.
• Ability to work with minimum supervision, manage multiple priorities simultaneously and function collaboratively in a team environment.
• Good at absorbing information quickly
• Ability to interact with all levels of internal leadership as well as other department staff.
• Able to make judgments and decisions to keep office functioning smoothly in absence of supervisor.
• Knowledge of communications media and telecommunications technology
• Adaptable and able to build rapport with individuals across all levels and backgrounds.
• Excellent planning, researching, organizational, and technical troubleshooting skills.
• Excellent verbal and written skills

• Associate degree or equivalent coursework

• Bachelor’s degree in business, office administration or a related field

• Five years of progressive office clerical or administrative support experience, two years of which is in grants or a related field.

• Three years of writing experience (journalism, marketing, grant-writing, etc.)
• One year of research experience
• One year of Ellucian Banner system experience
• One year of experience in accounting

Salary Grade: 111

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6351

Posting Close Date: 7/28/2026 at 6 pm CST

Applicant Support:
If you need assistance with the application process, please contact the Cornerstone Support Team at 281-998-6387, option 3, or email cornerstonesupport@sjcd.edu.

Note: Due to the number of applications we receive, we are unable to follow-up with every applicant individually. If your qualifications meet the requirements for the position, and you are selected for an interview, we will contact you. You can review your application status by logging into the Cornerstone system.

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy and pregnancy-related conditions, religion, gender/sex, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws. The following College official has been designated to handle inquiries regarding the College's non-discrimination policies: Sandra Ramirez, VCHR Org/Talent Effectiveness, 4620 Fairmont Pkwy., Pasadena, TX 77504, 281-991-2659. sandra.ramirez@sjcd.edu.