Accounts Receivable Specialist in Greeneville, Tennessee at TEVET LLC

About TEVET LLC

For the past two decades, TEVET has been the leading federal reseller of engineering equipment and supplies, a premier provider of cutting-edge solutions in technology and defense.

We specialize in providing Test and Measurement equipment and software for government agencies and their prime contractors.

We understand the complexities of the aerospace and defense industry’s technical challenges and critical compliance requirements. Our commitment is to simplify the procurement process and continue the innovation journey.

TEVET is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Job Title: Accounts Receivable Specialist

Status: Full-Time

FLSA Type: Non-Exempt

Department: Finance / Accounting

Business Unit: TEVET

Position Reports To: Controller

Job Summary: The Accounts Receivable Specialist is responsible for managing customer receivables, processing invoices and payments, maintaining accurate account records, supporting collections activities, and ensuring timely and accurate revenue-related transactions. This role collaborates with internal teams, vendors, and customers to support efficient financial operations and exceptional customer service.

Essential Duties & Responsibilities:

· Process vendor invoices and prepare customer invoices.

· Receive and post customer payments including checks, wire transfers, and credit card payments.

· Monitor customer accounts for non-payments, delayed payments, and discrepancies.

· Initiate collection activities for past-due balances.

· Apply customer credits and refunds appropriately.

· Perform account reconciliations and maintain accurate records.

· Assist with month-end close activities related to revenue recognition.

· Ensure alignment between vendor billing and customer invoicing.

· Collaborate with internal stakeholders, vendors, and customers to resolve billing issues

· Maintain documentation and correspondence related to customer accounts.

Qualifications:

· Strong attention to detail and organizational skills.

· Ability to apply sound judgment and logic to accounting issues.

· Proactive approach to process improvement.

· Ability to solve practical problems with limited standardization.

· Intermediate proficiency in Microsoft Excel and Microsoft Office Suite.

· Experience with enterprise accounting systems; NetSuite experience preferred.

· Credit card processing experience preferred.

Competencies:

· Customer Focus

· Accountability

· Financial Acumen

· Problem Solving

· Communication Skills

· Collaboration

· Continuous Improvement

· Attention to Detail

Supervisor Responsibilities:

· None

Decision Making Responsibilities:

· Exercises judgment in resolving customer account issues, collections activities, payment application discrepancies, and reconciliation matters within established policies and procedures.

Spending and Accounting for Funds:

· Responsible for accurate processing, recording, and reconciliation of receivable transactions and customer payments.

Work Environment:

· Primarily office-based work in a professional environment with extensive computer usage and interaction with internal and external stakeholders.

Physical Demands:

· Regularly required to sit, communicate, and use a computer. Occasionally required to stand and walk. Close visual acuity is required for reviewing financial data, preparing reports, and working with computer systems.

Education/Experience:

· Bachelor's degree in Business Administration, Accounting, Finance, or related field; equivalent experience may be considered.

· 3–5 years of Accounts Receivable and/or collections experience preferred.

· Experience calculating discounts, interest, commissions, percentages, and related financial figures.

AI Utilization and Collaboration:

· Effectively leverage approved company AI tools and resources to enhance productivity, streamline workflows, and improve quality and efficiency while complying with company policies.

· Contribute to continuous improvement by identifying AI use cases, sharing best practices, documenting results, and supporting team adoption.

Quality & Compliance:

· Support and uphold the Quality Management System (QMS).

· Make customer-focused, quality-driven decisions.

· Follow document control practices and use current approved documentation.

· Support compliance with company policies and applicable regulations.